S YSTEM R EQUEST T ROPICAL J UICES, I NC. Amith M Poduval Syed Amjad Surekha Vemuri

TOPICS Background Business Needs Proposed System Business Requirements Business Value Possible Obstacles S YSTEM R EQUEST

Project Name: DISPA DISPA – Distributor Information and Sales Performance Analysis Project Sponsor: Scott Williams, VP Marketing, Tropical Juices Inc. S YSTEM R EQUEST

B ACKGROUND 1. Tropical juices Inc. is a fruit & cocktail juice manufacturer 2. Ships goods to the distributors,spread all over continental US 3. Production decisions are based on the orders for the coming month 4. Receives orders from distributors through phone or electronic order system. 5. Company has a constant growth as new distributors are adding up to existing database T ROPICAL J UICES, I NC.

B USINESS N EEDS The project has been initiated to address the following 1. To invest more in advertisements and promotions in those regions where the sales are comparatively higher than other regions 2. Distributor tracking and sales performances of each distributor at a national level 3. To keep track of the inventory available and inventory sold at each distribution 4. To estimate the production requirements for the forthcoming month 5. To consolidate all the data T ROPICAL J UICES, I NC.

P ROPOSED S YSTEM The proposed system will perform the following functions 1. The new system will address the problem of distributor tracking and sales performances of each distributor at a national level 2. The system will keep track of the inventory available and inventory sold at each distribution location 3. Generate reports to eliminate generation of purchase orders 4. The system is expected to be complete in about a year including the training time required to train the distributors T ROPICAL J UICES, I NC.

B USINESS R EQUIREMENTS 1. Record nation wide sales information Region wise (North, South, East and West) Circle wise (multiple cities under one region) Distributor wise 2. Track distributor traffic 3. Track product lines 4. Manage sales estimates, distributor-wise 5. Create and track automatic purchase orders 6. Track beginning and closing inventory level at distributor location T ROPICAL J UICES, I NC.

B USINESS V ALUE Both tangible and intangible values are derived TANGIBLE VALUES 1. Improved sales performance across distributors 2. Reduction in consolidation times 3. Reduction in plant and machinery time 4. Increased efficiency of production facility (including factory equipment and manpower) 5. Reduction in inventory holding and warehousing expenditures 6. Better branding opportunities T ROPICAL J UICES, I NC.

B USINESS V ALUE INTANGIBLE VALUES 1. Increased emphasis on communication, information and technological capabilities 2. Decrease in workload and improved morale for the IS department personnel 3. Increase market awareness focusing on product, price, distribution and promotions 4. Complete automation of the distribution system 5. Improved product/brand awareness T ROPICAL J UICES, I NC.

P OSSIBLE O BSTACLES 1. Migration from existing distributor application to the current system 2. Manpower requirement for training distributors across the nation on the system 3. Time required for tangible outcomes from the system 4. System upgrade and maintenance T ROPICAL J UICES, I NC.

ANY QUESTIONS ??? T ROPICAL J UICES, I NC.