PROGRESS AND WAY FORWARD JANUARY 05, 2015 Punjab Cities Governance Improvement Project (PCGIP) 2

Presentation Plan Progress & Way Forward:  Disbursement Linked Indicators (DLIs);  Environment & Social Management Framework (ESMF);  Faisalabad Planning & Coordination Committee (FPCC);  Procurement of EEPs for FY

Disbursement Linked Indicators (DLIs) 4  DL1. Resource Planning  DL 2. Procurement  DLI 3. Intergovernmental Finance System  DLI 4. Revenue Collection System  DLI 5. Boundary Alignment  DLI 6. Public Disclosure and Access to Information  DLI 7. Accountability

DLI-1 (Resource Planning) 5 Activities Performed:  Consolidation of Annual Development Plans for FY , is made and for is awaited;  90% data collection made for GIS based Asset Management system;  Data entry in web based software is in progress. Way Forward:  Consolidation of ADP for FY ;  Implementation of GIS based Asset Management Plan. Depart ment. EDO (CD) EDO (MS) EDO-Agri)EDO (W & S)EDO (H)EDO (Edu) Total No. of Forms

DLI-2 (Procurement) 6 Activities Performed:  Annual Procurement Plans of CDGF and its entities for FY prepared and uploaded on the websites of CDGF and PPRA;  Two training workshops on PPRA Rules and SOPs were arranged for the capacity building of the officers of CDGF, FDA, WASA, and PHA; (dated April 07-08, 2014 & October 15, 2014).  Procurement Charts and checklist disseminated to all the DDOs for facilitation in true compliance of PPRA Rules; Way Forward:  Ensure Strict Implementation of PPRA Rules, 2014;  Procurement under EEPs.

DLI-3 (Intergovernmental Finance System) 7 Activities Performed:  During 2012, the Finance Department of the GoPunjab has issued Policy letter stating that all development and non development allocations /funds for all the city entities shall be made under intimation to the CDGs;  The release orders record of WASA-F for the period August 2013 to October 2014 while the same record for the period July 2014 to November 2014 considered to monitor the compliance of DLI-3.  The release order record reflects that the Finance Department instruction is being followed in true and spirit;  The same information would be used by the CDGF for integrated planning.

DLI-4 (Improvement in Revenue Collection System) 8 Activities Performed:  UIPT Automation for Faisalabad is completed and system handing over to the Excise & Taxation Department is in process;  Approval of action plans and responsibility matrix are approved by the CDGF;  Presently, the following recommended actions are being followed by the CDGF; Way Forward:  Enhancement of own source revenue (OSR) by implementation of action plans. Quarterly Aging of Arrears Compliance of LG Budget Rules in the preparation of CDGF budget Display of CDGF Budget on CDGF website

DLI-5 (Boundary Alignment) 9 Activities Performed:  To stop the unchecked and uncontrolled growth of city Faisalabad, a Peri-Urban Structural Plan (FPUSP) for city Faisalabad has been prepared in consultation with all the stakeholders;  Consultative meetings on the FPUSP held with the FCCI, all the government, semi-government departments, TMAs, Universities, Organizations and NGOs;  As per Land Use Rules 2009, Public Hearing of proposed FPUSP held for suggestions/objections;  Approval of the FPUSP by the District Planning & Design Committee (DPDC) headed by the Commissioner Faisalabad. Way forward:  Notification of FPUSP by the CDGF;  Implementation of FPUSP.

DLI-6 (Public Disclosure & Access to Information) 10 Activities Performed:  Anew website for CDGF is developed & Functioning;  The following information are being uploaded regularly on the CDGF website:  In pursuance of the Punjab Transparency and Right to Information Act 2013, all the administrative departments have nominated Public Information Officers (PIOs). Way Forward:  Third party hosting of CDGF website for the smooth functioning of Content Management System of the CDGF website is in progress. Procurement PlansInvitation to Bids/RFQBids Evaluation Reports Annual Development Program (ADP)Progress Reports on ADP & Other Initiatives Maps & Reports on Peri Urban

DLI-7 (Accountability) 11 Activities Performed: The following complaint mechanisms are functioning at the CDGF:  Under Zimmedar Shehri Complaint Mechanism 271 complaints are received up to January 02, com Way forward:  Strengthening of existing complaint mechanisms;  An efficient complaint redress mechanisms for the CDGs to be developed by the Urban Unit. Chief Secretary Petition Cell Citizen Feedback Model Chief Minister’s Secretarit Complaint Cell Khuli Katchehri of DCO Faisalabad Zimmedar Shehri Complaint Mechanism etarypetitionc ell.gop.pk mpunjab.gov. pk/OCC/UI/ OnlineCompla int.aspx Every Thursday

Environment & Social Management Framework (ESMF) 12 Activities Performed:  Implementation of ESMF on all PCGIP funded schemes FY ;  Initial Environmental Examination (IEE) of ADP schemes is in progress to meet 60 % ESMF target for year ;  ESMF Implementation Committee notified by DCO Faisalabad. Way Forward  Training of contractors at CPU level by ESSS;  Monitoring of all schemes (EEPs and ADP) by ESMF Committee to ensure compliance with environmental & social attributes;  Third Party Validation (TPV) of PCGIP schemes

Environment & Social Management Framework (ESMF) (60 % of government financed schemes to follow environment & social management procedures) 13

Faisalabad Planning & Coordination Committee (FPCC) 14 Achievements  Operationalization of FPCC;  Three meetings of Faisalabad Planning & Coordination Committee held so far under the chair of Commissioner Faisalabad; Way Forward  Regular conduct of FPCC meetings. 1 st Meeting2 nd Meeting3 rd Meeting February 03, 2014March 01, 2014November 08,2014

Approved Procurement Plan for the year Works and Services Department, Faisalabad Eligible Expenditure Programs (EEPs)No. of Schemes Rough Cost Estimates R&M- Roads and Streets R&M- Transport - - R&M- Machinery & Equipment 0- R&M- Building & Structures Utilities (Including electricity, gas and water) 0- Sub Total (Share of Second Year + Saving)

Status of EEPs Procurement FY Procurement Method Preparation of RFQ/Bidding Documents AdvertisementEvaluation Work in Progress Shopping NCB

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