Special Education Compliance Monitoring

3 Phases of Compliance Monitoring Review Pre-Site phase Pre-Site phase On-Site phase On-Site phase Post-Site phase Post-Site phase

Pre-Site Phase District will receive letter in advance from EED with date of visit and request for information District will receive letter in advance from EED with date of visit and request for information Phone conversation - EED Program Manager will offer technical assistance Phone conversation - EED Program Manager will offer technical assistance Review/ verify information needed before on-site visit (listed in Part X – Section 1 of the Handbook) Review/ verify information needed before on-site visit (listed in Part X – Section 1 of the Handbook)

Prior Information to be sent List of special education teachers, administrators, related service providers and interpreters for the deaf List of special education teachers, administrators, related service providers and interpreters for the deaf (4AAC )* Behavioral Data - # of in-school suspensions, out of school suspensions, expulsions, manifestation determination meetings & referrals to law enforcement experienced by the student* Behavioral Data - # of in-school suspensions, out of school suspensions, expulsions, manifestation determination meetings & referrals to law enforcement experienced by the student* Due Process - an indication of whether the student’s educational program was the subject of a complaint, mediation/due process hearing over the past 5 years* Due Process - an indication of whether the student’s educational program was the subject of a complaint, mediation/due process hearing over the past 5 years* *Excel format

Information needed PRIOR to review (cont’d) A list of schools within your district that includes daily time schedules for each school A list of schools within your district that includes daily time schedules for each school List of private schools, charter schools, correspondence schools, juvenile detention facilities, adult correctional facilities, community transition agencies (childhood and secondary transition) in the District with the addresses and phone numbers of each List of private schools, charter schools, correspondence schools, juvenile detention facilities, adult correctional facilities, community transition agencies (childhood and secondary transition) in the District with the addresses and phone numbers of each

What occurs during the On-Site visit?

Entrance Interview Introductions Introductions Team Leader - Team Members Team Leader - Team Members Program Manager’s explanations Program Manager’s explanations Review weekly schedule Review weekly schedule

Administrative Review Each district should have an Administrative Binder The binder should contain all admin standards coded by number The binder should contain all admin standards coded by number For standards that do not apply, include a note on district letterhead stating why it does not apply For standards that do not apply, include a note on district letterhead stating why it does not apply Handbook Part X, Section 6

Student File Reviews 15 or more complete files 15 or more complete files Other files: Other files: Targeted areas- transition, ESER’s Targeted areas- transition, ESER’s Any area(s) of “systemic concern” Any area(s) of “systemic concern” Files are selected to represent a sampling of all disability areas, race/ethnicity, age levels, and school locations Files are selected to represent a sampling of all disability areas, race/ethnicity, age levels, and school locations Handbook Part X, Section 5

What Else Happens? School site visits School site visits Parent meeting Parent meeting Staff meeting Staff meeting Draft Report of findings Draft Report of findings SpEd Director meeting SpEd Director meeting Exit interview Exit interview

Focused Monitoring Component Review District Data Profile Review District Data Profile How monitoring connects How monitoring connects Review District Determination status Review District Determination status Needs Assistance Needs Assistance Needs Assistance 2 Needs Assistance 2 Needs Intervention Needs Intervention If on Corrective Action Plan -- review If on Corrective Action Plan -- review

Exit Meeting Commendations Commendations Draft monitoring compliance review results Draft monitoring compliance review results Draft Plan of Improvements for student files and administrative standards Draft Plan of Improvements for student files and administrative standards

Post-Site Phase: Compliance Monitoring Written Report The Written Report includes: Commendations Commendations Findings & citations Findings & citations Plan of Improvement Plan of Improvement - Upon receipt of the Final Report, districts have 60 days to complete the Plan of Improvement - Upon receipt of the Final Report, districts have 60 days to complete the Plan of Improvement

What is Due When? 1. The Plan of Improvement projected dates of completion is due 60 days from the Final Report date 2. All of the documentation on the Plan of Improvement is due 3 to 6 months after the monitoring visit

Then What? Following submission and approval of all documents, EED will send District a “Close-Out” letter stating all corrective action is complete. Following submission and approval of all documents, EED will send District a “Close-Out” letter stating all corrective action is complete.

For Question’s Who do you contact? 1 st - The lead monitor for your visit 2 nd - Your department contact

Intensive Monitoring 1. Will be conducted at a separate time than monitoring 2. For intensive claims over 15 students: Intensive monitored is conducted on-site 3. For intensive claims under 15 students: IEP’s will be sent to EED for review

You’re DONE! Yippee!