2009 Club Secretaries Hans Granholm Electronic Communications District 5370 March

March Introduction Only one method of reporting required! The attendance reporting is done through ClubRunner.

March This reporting procedure applies to all clubs, regardless of your ClubRunner subscription status. Attendance reporting for ClubRunner subscribers. Attendance reporting for ClubRunner non-subscribers.

March Reporting of members’ attendance for subscribers

March Select members who are exempted from attendance Attendance reporting for ClubRunner subscribers.

Attendance Exemptions Attendance reporting for ClubRunner subscribers. Click on “Mark exempted new Member” Select Name from drop-down box and enter date. [default is current date] Click SAVE

March Select members who are on Leave of Absence (LOA) Attendance reporting for ClubRunner subscribers. Click on ‘Member Leaves of Absence’ Select member from drop-down list and press [Next]

March Select members who are on Leave of Absence (LOA) Attendance reporting for ClubRunner subscribers. Click on ‘Add New Leave’ Follow instructions and click [Save]

March Prior to regular meeting Attendance reporting for ClubRunner subscribers. Print “Members List” from ADMIN page This sheet can also be used as a reconciliation sheet at the front door

March After regular meeting Create new meeting under “Input Attendance [Current Year]” and click SAVE Note: The date will automatically advance one week from the previous meeting date. Attendance reporting for ClubRunner subscribers.

March …After regular meeting Click on “Attendance” Enter members’ attendance from the completed “Members List” Click SAVE at the bottom of the page Attendance reporting for ClubRunner subscribers.

March …After regular meeting Attendance reporting for ClubRunner subscribers. Report “Make-ups” Select Name from drop box and click “Next”

March …After regular meeting Attendance reporting for ClubRunner subscribers. Report “Make-ups” Pick the date of the missed meeting that falls within the “14 day before and after” Enter the date of the Make-up and the venue or activity. [NOTE: The system will not allow you to enter a date that falls outside the “14 day before and after” rule] and press SAVE

March …After regular meeting Select “Attendance Report [Current Year]”. Attendance reporting for ClubRunner subscribers. Print the page(s) from the browser for your record.

March Members Attendance Reporting Attendance reporting for ClubRunner subscribers. Create Customized Attendance Reports Enter the range Click GENERATE

March …Members Attendance Reporting Attendance reporting for ClubRunner subscribers. Closed periods have yellow header. New members inducted in this report period will have attendance reported from induction date. Exempted members’ attendance or non- attendance are not included in the Club average.

March On or after the first day of the new month: Ensure you have printed all this month’s meeting Attendance Reports. Attendance reporting for ClubRunner subscribers. Click on “Send [previous month] Attendance to District” Click on “Input Attendance [Current Year]”

March …On or after the first day of the new month: The next screen will show the attendance calculated by the system and the formula used. Verify the numbers and the previous June Member number. You can enter New and Terminated Members you may want to print that page as well, since it will disappear once you click CLOSE MONTH…) Press RETURN if you want to make corrections. Attendance reporting for ClubRunner subscribers. When you are satisfied everything is the way you want it, click CLOSE MONTH & UPDATE DISTRICT and you’re done!

March CONGRATULATIONS… You have now made the District Secretary a very happy person. Attendance reporting for ClubRunner subscribers.