Satisfactory Academic Progress (SAP) 1

What we will cover… 2 Changes in Federal Regulations SAP Policy Requirements Maximum Credits/Timeframe SAP Reviews and Notifications Warning, Suspension, Probation Academic Plans and Tracking Repeat Courses

Federal Regulations… 3 Federal Register – 10/29/10 Program Integrity Rules – 7/1/11 SAP Regulations – 34 CPR School Flexibility – o Establishing Policies o Monitoring SAP Defines “warning” and “probation” and when to use these terms

SAP Policy Required Elements… 4 Measure progress at the end of each enrollment period or annually Qualitative – GPA Quantitative – Completion Rate and Maximum Allowable Credits for Declared Credential

SAP Policy must address… 5 Transfer credits – accepted credits are counted as attempted and completed Incompletes Withdrawals Repeat Courses

Maximum Credits/Timeframe… 6 Undergraduates – not to exceed 150% of the published length of the educational program/credential – minimum pace to meet requirement = 67% Graduates – school defines maximum period based on length of the educational program/credential

Maximum Credits/ Timeframe Policy… 7 Must specify pace of program required to ensure completion within maximum credits/timeframe and the pace is measured at each evaluation. Pace = cumulative hours/credits successfully completed cumulative hours/credits attempted ***(Remedial coursework may be excluded)***

Frequency of SAP Review… 8 For programs less than or equal to one academic year – after each payment period For programs greater than one academic year – at least annually to correspond with the end of a payment period – can review at the end of each payment period

Required Notifications… 9 Schools must notify students of results of the SAP Review and the impact on Title IV eligibility Schools must describe the specific elements of the appeal process (if appeals are allowed) If no appeal process – must describe how to re- establish eligibility

SAP Warning… 10 Status assigned to student who fails to make SAP (usually the first time) and school evaluated at the end of each payment period Student can mathematically regain eligibility during the next payment period Student is still eligible for aid for the “warning” period – no appeal is required

Suspension and Appeal Policy… 11 Must specify the conditions under which a student may appeal financial aid suspension Appeal must include from student: o Why the student failed to maintain SAP o What has changed that will allow the student to be successful o Documentation to support the above requirements Schools are not required to have an appeal policy.

Appeals… 12 What is required from students to appeal? Who will review the appeal? When will an Academic Plan be established? What are the requirements of the Academic Plan? Is there a limit on the number of appeals allowed?

Approved Appeals… 13 School has determined that SAP Standards can be met by the end of the next payment period OR School has established an Academic Plan that will ensure the student is able to meet SAP Standards by a specific point in time

SAP Probation… 14 Status assigned to a student who failed to make SAP and who has appealed, had eligibility reinstated and will be compliant with SAP Standards end of the next payment period School may impose conditions for student’s continued eligibility Student may receive aid for one payment period

Academic Plans… 15 Assigned to students who fail Sap Standards and who have appealed, had eligibility reinstated, but need more than one payment period to become compliant with policy. School may impose conditions for continued eligibility. Students may receive aid while on a plan and meeting the terms of the plan.

Tracking Progress… 16 Must be able to show auditors that SAP Standards were reviewed Must be able to monitor students on Probation Must be able to track students on Academic Plans with multiple payment periods

Repeat Regulation… 17 Established to limit the number of times financial aid pays for a student to take a course Student may repeat a previously passed course once and receive financial aid Student may repeat a failed course until it is passed and receive financial aid

18 QUESTIONS??