Club Leadership Plan Recommended Administrative Structure for Rotary Clubs

Purpose The purpose of the Club Leadership Plan is to strengthen Rotary at the club level by providing the administrative framework of an effective club.

Effective clubs are able to Sustain and Increase Membership Implement Successful Service Projects Support The Rotary Foundation Develop Leaders Beyond the Club Level Four Avenues of Service Club Leadership Plan

Features Extension of the District Leadership Plan to the club level Extension of the District Leadership Plan to the club level Provides list of steps clubs should take to implement the plan Provides list of steps clubs should take to implement the plan Fosters continuity and consensus among leaders Fosters continuity and consensus among leaders Includes simplified list of standing club committees that are supported by the district structure Includes simplified list of standing club committees that are supported by the district structure Supported by the new Recommended Rotary Club Bylaws Supported by the new Recommended Rotary Club Bylaws Can be implemented at any time Can be implemented at any time

Parallels in Industry Ford started as a small business Ford started as a small business Rotary started as a small organisation Rotary started as a small organisation Both expanded thus needed a “business plan” Both expanded thus needed a “business plan” Ford: Marketing Rotary: PR Ford: Marketing Rotary: PR Ford: Administration Rotary: Club Admin Ford: Administration Rotary: Club Admin Ford: Staffing (HR) Rotary: Membership Ford: Staffing (HR) Rotary: Membership Ford: Products Rotary: Service Projects Ford: Products Rotary: Service Projects Ford: OperationsRotary: Rotary Foundation Ford: OperationsRotary: Rotary Foundation Both needed to have a structure that could continue to adapt to current requirements Both needed to have a structure that could continue to adapt to current requirements

Keys to Success 1.Develop a long-range plan that addresses the elements of an effective club. 2.Set annual goals using the Planning Guide for Effective Rotary Clubs in harmony with the long- range plan. 3.Conduct club assemblies that involve members in planning and keeps them informed about Rotary.

Keys to Success 4.Ensure there is ongoing and clear communication between the club president, board, committee chairs, club members, district governor, assistant governors, and district committees. 5.Establish continuity in leadership, including the concept of succession planning to ensure development of future leaders.

Keys to Success 6.Amend bylaws to reflect the club committee structure and roles and responsibilities of club leaders. 7.Provide opportunities to increase fellowship among members of the club. 8.Ensure that every member is active in a club project or function.

Keys to Success 9.Develop a comprehensive training plan that ensures  Club leaders attend district training meetings  Orientation is consistently and regularly provided for new members  Ongoing educational opportunities are available for current members

New Standing Committees * Club Administration Club Public Relations Membership Service Projects The Rotary Foundation *Additional committees can be appointed as needed on an annual basis Club Board

New Standing Committees Club Board Club Administration Club Public Relations Membership Service Projects The Rotary Foundation District support of the Club Leadership Plan Assistant Governors Public Relations Committee Membership Development Committee District Programs Committees The Rotary Foundation Committee

Some Examples Small Club < 20 Members Club President IPPPEVPSecTreasService Projects Club Admin Membership TRFPR Project Chairs Committee at Large

Some Examples Medium Club 20 – 40 Members Club President IPPPEVPSecTreasService Projects Club Admin M’shipTRFPR Avenues of Service and Specific Project Chairs Committee at Large

Some Examples Chairman Club Administration Chairman Service Projects Chairman Membership Chairman Public Relations Chairman The Rotary Foundation Club Officers, other Club Directors and Large Club > 40 Members

Comments from Clubs “It has given us the freedom to think outside the box and to reenergize the club by shaking it up and cleaning house.” “We were able to shape our bylaws to meet the character of our club and at the same time meet the objectives of RI.” The CLP is the “business plan” for clubs

Benefits Continuity in projects and decision making Continuity in projects and decision making Consensus for decision making and goal setting Consensus for decision making and goal setting A larger and stronger field of club leaders A larger and stronger field of club leaders Succession planning for club leadership Succession planning for club leadership Involves all club members in club activities Involves all club members in club activities

Implementation Timeframe Before the start of the Rotary Year (between January and June) Incoming and current club board agrees to implement the Club Leadership Plan Incoming and current club board agrees to implement the Club Leadership Plan Club assembly held to involve all members Club assembly held to involve all members Club agrees to adopt the new Recommended Rotary Club Bylaws as of 1 July Club agrees to adopt the new Recommended Rotary Club Bylaws as of 1 July Club determines its long-range plans Club determines its long-range plans Club sets annual goals using the Planning Guide for Effective Rotary Clubs Club sets annual goals using the Planning Guide for Effective Rotary Clubs

Resources Rotary website: Rotary website: District governor District governor Assistant governors Assistant governors Administrative Advice Committee Administrative Advice Committee Club Leadership Plan (EN-245) Club Leadership Plan (EN-245) Club Leadership Plan policy Club Leadership Plan policy Recommended Rotary Club Bylaws Recommended Rotary Club Bylaws Planning Guide for Effective Rotary Clubs Planning Guide for Effective Rotary Clubs Leadership Development Training Cycle Leadership Development Training Cycle

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