Collider-Accelerator Department EBIS Commissioning Accelerator Readiness Review (ARR) Conduct of Operations Administrative Controls Ray Karol May 2010 EBIS ARR

C-AD Conduct of Operations Follows requirements of DOE Order , Conduct of Operations Requirements for DOE Facilities using a graded approach – Compendium of good practices for operations and safety – Operations are conducted in a manner that assures an adequate level of safety; – Staff have procedures in place to control the conduct of their operations; – Review existing and planned programs important to safe and reliable operations; and – Assess the effectiveness of requirements, plans, and procedures (Plan-Do-Check-Act)

C-AD Conduct of Operations Conduct of Operations – 18 Topics – OPERATIONS ORGANIZATION AND ADMINISTRATION – SHIFT ROUTINES AND OPERATING PRACTICES – CONTROL AREA ACTIVITIES – COMMUNICATIONS – CONTROL O F ON-SHIFT TRAINING – INVESTIGATION OF ABNORMAL EVENTS – NOTIFICATIONS – CONTROL OF EQUIPMENT AND SYSTEM STATUS – LOCKOUTS AND TAGOUTS – INDEPENDENT VERIFICATION – LOGKEEPING – OPERATIONS TURNOVER – OPERATIONS ASPECTS OF FACILITY CHEMISTRY AND UNIQUE PROCESSES – REQUIRED READING – TIMELY ORDERS TO OPERATORS – OPERATIONS PROCEDURES – OPERATOR AID POSTINGS – EQUIPMENT AND PIPING LABELING

C-AD Conduct of Operations C-AD Conduct of Operations Program is documented in a Compliance Matrix at: – Has samples of how each of the 18 C of O elements are addressed First matrix approved by DOE in 9/91 Current matrix approved by DOE BHSO 3/27/2006 When new DOE draft Order O 422.X, Conduct of Operations approved, C-AD will revise our C of O Compliance Matrix to comply with the new Order requirements and the Order’s Compliance Matrix format

C-A-OPM Chapters 1: Policies for Authorization, Training, Environment, Safety, Procedures, Minors, Visitors 2: Conduct of Operations, Control Room Activities, LOTO, Maintenance, Work Planning 3: Emergency Procedures 4: Access Control System Testing, Sweep and Reset Requirements 5: Linac, Booster, AGS and RHIC Startup 6: Beam Restoration, ALARA Strategy, BLIP Operation 7: Cryogenics Group 8: Subsystems, Rad- Storage,-Chipmunks,-Fencing, Experimental Areas, Water, Waste 9: Radiation Safety, ESH Committees, ESH Review, ALARA, Safety Inspection, Cryogenic Safety 10: Occurrence Reporting 11: Experimental Procedures (STAR, PHENIX, PP2PP, NSRL) 12: Tandem Van De Graaff 13: ESSHQ Division 14: Environmental Management System and OSH Management System Documents 15: Accelerator Division 16: Facilities & Experimental Support Division 17: Controls Group 18: Energy Recovery Linac, Building 912

C-AD Administrative Controls C-AD OPM is combination of: – policy descriptions – administrative controls – operating procedures that have safety significance – emergency plan/procedures – committee procedures – work planning methods – QA program – reporting requirements – EMS/OSH documents – security requirements

C-AD Administrative Controls Administrative Controls are mainly in: Chapter 1: Policies for Authorization, Training, Environment, Safety, Procedures, Minors, Visitors Chapter 2: Conduct of Operations, Control Room Activities, LOTO, Maintenance, Work Planning Chapter 9: Radiation Safety, ESH Committees, ESH Review, ALARA, Safety Inspection, Cryogenic Safety Chapter 10: Occurrence Reporting Chapter 13: ESSHQ Division Chapter 14: Environmental Management System and OSH Management System Documents Additional administrative procedures are in ESSHQ Division Tickler Card System

C-AD Administrative Controls Examples of key Chapter 1 OPMs: – 1.1 Authorization 1.1Authorization – Procedure for Implementing New or Revised Procedures, or Canceling Permanent Procedures 1.4.3Procedure for Implementing New or Revised Procedures, or Canceling Permanent Procedures – Procedure for Documenting Unreviewed Safety Issues Procedure for Documenting Unreviewed Safety Issues – Environmental Management Program Description Collider-Accelerator Department and Superconducting Magnet Division Environmental Management Program Description Collider-Accelerator Department and Superconducting Magnet Division – OSH Management System Program Description for Collider-Accelerator Department and Superconducting Magnet Division OSH Management System Program Description for Collider-Accelerator Department and Superconducting Magnet Division – 1.12 Training and Qualification Plan 1.12Training and Qualification Plan – 1.22 Return to Work and Restricted (Light) Duty Work Policy 1.22 Return to Work and Restricted (Light) Duty Work Policy – 1.26 C-AD Standards for Disciplinary Action 1.26 C-AD Standards for Disciplinary Actio – C-AD Criteria for Application of Disciplinary Action C-AD Criteria for Application of Disciplinary Action – 1.27 Manager Walk Around and the Safety Observation Report 1.27 Manager Walk Around and the Safety Observation Report

C-AD Administrative Controls Examples of key Chapter 2 OPMs: – 2.1 Operations Organization & Administration 2.1 Operations Organization & Administration – 2.2 Operating Practices 2.2 Operating Practices – 2.3 Activities in Control Rooms 2.3 Activities in Control Rooms – 2.4 Operator Trainees 2.4 Operator Trainees – 2.28 C-A Procedure for Work Planning and Control for Operations.28C-A Procedure for Work Planning and Control for Operations – 2.28.i Conducting Effective Pre-Job Briefings, Walk-Downs, and Post-Job Previews 2.28.i Conducting Effective Pre-Job Briefings, Walk-Downs, and Post-Job Previews – 2.28.j Human Performance Tools for C-AD Staff 2.28.j Human Performance Tools for C-AD Staff – 2.36 Lock and Tag Program for Control of Hazardous Energy 2.36 Lock and Tag Program for Control of Hazardous Energy – 2.42 Liaison Engineer and Physicist: Project Engineer and Physicist; Liaison Scientist: Roles and Responsibilities 2.42 Liaison Engineer and Physicist: Project Engineer and Physicist; Liaison Scientist: Roles and Responsibilities

C-AD Administrative Controls Examples of key Chapter 9 OPMs: – Procedure for Obtaining Review by C-A Radiation Safety Committee 9.1.1Procedure for Obtaining Review by C-A Radiation Safety Committee – Procedure for Reviewing Environmental, Health and Safety Aspects of an Experiment 9.2.1Procedure for Reviewing Environmental, Health and Safety Aspects of an Experiment – Procedure for Reviewing Conventional Safety Aspects of a C-A System 9.3.1Procedure for Reviewing Conventional Safety Aspects of a C-A System – 9.8.1Worker Occupational Safety and Health Committee (WOSH) Policy and Requirements 9.8.1Worker Occupational Safety and Health Committee (WOSH) Policy and Requirements

C-AD Administrative Controls Examples of key Chapter 10 OPMs: – 10.1 Occurrence Reporting and Processing of Significant Operations Information 10.1Occurrence Reporting and Processing of Significant Operations Information Examples of key Chapter 13 OPMs: – Quality, OSH and Environmental Management System Quality, OSH and Environmental Management System – a Design Review Questionnaire a Design Review Questionnaire – Independent Assessment Independent Assessment

C-AD Administrative Controls Examples of key Chapter 14 OPMs: – 14.1 Environmental Management Program for C-A Department and Superconducting Magnet Division 14.1 Environmental Management Program for C-A Department and Superconducting Magnet Division – C-A/SMD OSH Management Plan for Accelerators, Experimental Areas, Shops and/or Offices C-A/SMD OSH Management Plan for Accelerators, Experimental Areas, Shops and/or Offices

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