Iowa 21 st CCLC Local Evaluations Support for Local Evaluators

US DOE Charge Critical Element II: State Education Agency (SEA) Monitoring SEA uses standards, assessments, monitoring, and evaluation to hold sub- grantees accountable.

US DOE Guidelines Components of a High- Quality Evaluation Tied to State 21 st CCLC Government Performance and Results Act ( GPRA) Performance Indicators and Measures Aligned with the Principles of Effectiveness

US DOE Guidelines Principles of Effectiveness An assessment of objective data An established set of performance measures Scientifically based research on student academic achievement

Purpose of Local Evaluations 1.Report on effectiveness of after school program 2.Provide information to help improve performance of after school programs 3.Meet state requirements 4.Sustainability

Required Elements (Minimum) Overview – National Database (Pending) – Demographic Data – Activities Objectives – SMART – Methodology for ratings – Rating explanation Performance Summary Recommendations Sustainability

Required Elements (Minimum) From Guidelines for Local Evaluations Document Overview – National Database (pending) Data should be entered correctly (watch out for typos, capitalization and grammar). Data should match what is in Local Evaluation. Data should be complete and accurate. Teacher surveys should be complete.

Required Elements (Minimum) From Guidelines for Local Evaluations Document Overview – Demographic Data (Match National Database) Snapshot/summary of the Program Include services and activities. Data on – Total Population – Numbers of attendees (regular and non-regular) – Contact hours for students and parents – Numbers of meetings, training sessions, etc.

Required Elements (Minimum) From Guidelines for Local Evaluations Document Objectives – SMART Specific Measurable Attainable Relevant Time-bound

Required Elements (Minimum) From Guidelines for Local Evaluations Document Objectives – Methodology for ratings I.E. Test scores, attendance, sign in sheets, lists of activities. – Rating explanation Follows methodology.

Required Elements (Minimum) From Guidelines for Local Evaluations Document Overview – Objectives Examples Students will improve mathematics skills. Students in the 21st CCLC will improve mathematics skills. Regular attendees of the 21 st CCLC will improve mathematics skills. Regular attendees of the 21 st CCLC will pass mathematics. Regular attendees of the 21 st CCLC will pass mathematics with at least a C average.

Required Elements (Minimum) From Guidelines for Local Evaluations Document Performance Summary – Short – How did the Center perform during the year. – Anecdotal data including quotes from parents, students, teachers, etc.

Required Elements (Minimum) From Guidelines for Local Evaluations Document Recommendations – What can be done to improve performance. Are objectives appropriate or should they be changed? Was sufficient data obtained or do data collection methods need to be changed? What do stakeholders (parents, community members, teachers, students, partners) recommend?

Required Elements (Minimum) From Guidelines for Local Evaluations Document Sustainability – How to continue or expand program Funding Partnerships Local District Support Other

Other Elements Anecdotal Data – Success Stories – Quotes from parents, students, teachers, partners, etc. – Best Practices Pictures Condensed Summary (one or two pages)

The Head and the Heart The Head – Minimum Requirements – Emphasis on data and analysis The Heart – Stories – Pictures – Emphasis on success with students

How to Use Local Evaluation Post to Website per Federal Regulations( Head) URL provided for state report ( Head) Sent to Iowa SEA and state evaluators ( Head) Used for presentations to local school boards ( Head and Heart) Used for Public Relations activities (Heart). Sustainability (Head and Heart)

Local Evaluation Samples Elementary Tornado Academy (Storm Lake) Davenport Stepping Stones Rogers University St. Mark Youth Enrichment

Contact Information Ernest “Rusty” Sinclair – Dr. Ron Cravey –