Starting September 1, 2015 you will use the new cash receipting system for deposits in the new fiscal year.

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Presentation transcript:

Starting September 1, 2015 you will use the new cash receipting system for deposits in the new fiscal year.

Access Cash Receipts under Student Business Services. FY16

New system link Or access the Cash Receipt System FY16 link through the Business Affairs>Student Business Services webpage.

The sign-on screen looks a little different.

Home page has a few new menu items.

This remains until lines equal deposit. Only three bank codes.

Do not use commas on amounts—invalid. No Lubbock merchant IDs listed.

1. Browse and select, 2. click Scan, 3. click Upload. Suggest use of Firefox when entering a cash receipt with a document attachment. Can forward, but must use recipient’s R#. We currently only require attached documents for Gift type cash receipts. To attach a document file:

You might get this as your document if your browser doesn’t accept the document upload. Try Firefox.

There is no total under the line amounts.

After clicking Search next to Contract, you will get a list of available contracts like this. You can copy/paste the contract # into the cash receipt contract field or type it in.

If you clicked the AR/Billing link on the list of contracts (see previous screen), it will let you view some AR billing detail. There are no links on this screen.

After you copy and paste your contract #, click Billing, click the down arrow, and choose the correct billing #.

Submit as usual.

Use the Cash Receipts Help for reminders on how to create various kinds of cash receipts. Intermediate Approvers Help reminds approvers how to edit, return and approve. Reversal Help reminds users that reversals are done by Accounting or with Accounting’s assistance. Processing and Tracking reminds us about timelines and the need for prompt deposits.

Contact for returns, report deposits, general help Contact for FOAP and AR help Contact to report system issues

 Processing of FY15 cash receipts / FY 16 Cash receipts (All FY15 Cash receipts need to be submitted by Sept. 3 rd )  Cash receipts for contract AR will be available after September 11 th  Cash receipts for contract AR should be entered separate from other cash receipts.  Which account should you use  Revenue vs. Expense account codes  Miscellaneous revenue account code  FOP corrections should be processed through FiTS  account code corrections to Accounting Services at