Labor Distribution Changes Funding Changes in Banner HR

2 types of Funding Changes  Labor Distribution Change – Future Future Change of Funding  Labor Redistribution Retro-active Change of Funding

Labor Distribution Change forms  Forms found on Budget Office website Go to Click on F&A work tools tab

YES 2 new forms  One for future Labor Distributions Future change of funding  One for Labor Redistribution Retro-active change of funding

Why 2 forms??  They are really 2 different types of transactions.  Future Changes will affect future payroll runs  Labor Redistribution – affects something that has already been paid. More information is necessary

Labor Distribution Change - Future  First let’s look at the labor distribution change – future form uments/Budget+Forms/default.aspx

Retrieving the data  A Cognos Report will give you all the data elements you need to start completing the form.

Budget Human Resources Reports

2 Reports to choose from:

Employee List by Home Orgn E1 FT Exempt Staff R

Last Paid: 11/30/08

Basic Information

Input New Funding

Routing  to the Budget Office

Labor Distribution Change - Future  Important Items: Change must be made AFTER last paid date Temporary Change or Permanent Make sure % = 100

Pros/Cons  PROS Not an EPAF Doesn’t require approvals and routing Input directly by the Budget Office  Cons Not much prefilled Must run a report first Only for future funding changes

QUESTIONS?

Labor Redistribution  Retro-Active Change of funding  Will process the night of Budget Office entry  Payroll Cost Transfer  Run the Payroll Distribution Report

Employee List by Home Orgn E1 FT Exempt Staff R

Screen shot of 1 st parm screen payroll distribution report

Screen shot of 2 nd parm screen payroll dist tab

Input Employee Information

Input PAID Amount 1st

Input Retro Percent

Routing  Send directly to the Budget Office

Pros/Cons  Cons Only one pay period per form  Payroll cost transfer Only one position number per form  Pros Updates overnight – after Budget processing Flexibility to move only Longevity Pay or Overtime Pay

QUESTIONS?

Other Notes:  Suggestions are welcome!  This is our first attempt at new forms and reports.  Thank you to Leticia, Gina, and Jim  Thank you to 2 departmental testers

Call or the Budget Office with any Questions

How would you move Overtime?  Let’s look at an example… Semi-monthly full-time employee for the 1 st pay period.  SM 1 12/1/2008 – 12/15/2008  88 total working hours for this pay period  Week 1: 12/01 – 12/05 worked 40 hours  Week 2: 12/08 – 12/12 worked 50 hours  Week 3: 12/15 worked 8 hours  TOTAL worked hours this pay period = 98  Hourly rate = $12/hour

Labor Redistribution

Call or the Budget Office with any Questions