1. SOM Retro Fund Swap Training
March 19 and 20, 2015
Patsy Oliver

2. Timeline for Retroactive Fund Swaps for EPA Personnel
Jul 1 – Sep 30
Converted Data
Oct 1 – Most recently distributed payroll *
Payroll run in ConnectCarolina
Current & Future Dated
Complete a retro fund swap ePAR in ConnectCarolina
If any of the below conditions apply, put in a help ticket attaching the Request Form for Retroactive Journal Entries
Retro on a retro
Click on “Request form for Retroactive Journal Entries”
Complete spreadsheet
Lump sum actions (including Clinical Compensation) .
Complete a retro using the retro Tool located in the HR WorkCenter > Funding Sources
Spreadsheets containing the fund sources were sent out to Business Managers for all Monthly and Biweekly employees
* Most recently distributed payroll currently is March 31
Complete a funding swap ePAR
2/21/2019

3. Timeline for Retroactive Fund Swaps for SPA Personnel
June 16 – Sep 7
Converted Data
Sep 8 – Most recently distributed payroll *
Payroll Run in ConnectCarolina
Current & Future Dated
Complete a retro using the retro Tool located in the HR WorkCenter > Funding Sources
Spreadsheets containing the fund sources were sent out to Business Managers for all Monthly and Biweekly employees
* Most recently distributed payroll currently is March 22
Complete a retro fund swap ePAR in ConnectCarolina
Converted Data prior to PS
If any of the below conditions apply, put in a help ticket attaching the Request Form for Retroactive Journal Entries
Retro on a retro
It’s non-regular salary such as longevity, overtime, fringe benefits (only), or shift differential.
Lump sum actions
Click on “Request form for Retroactive Journal Entries”
Complete spreadsheet
Complete a funding swap ePAR
2/21/2019

4. Math Scenarios For when you only want to change a portion of the funding for a pay period
SPA: divide pay by 2088 hours, and then multiply by number of days worked on the project for the effective pay period
Example: Employee moves to a new project as of Dec. 8, 2014 BW12 at .50 FTE.
Annual Salary = $52,000 or Daily rate = $24.90 (52,000/2088)
Compute Daily Rate = Daily Rate ($24.90) * Hours in a work day (8) = $199.20
Compute Days Worked =
$ * 5 = $996
Compute Percent Effort (FTE) =
$996 * .50 = $498
Reduce current project (
CHOSR 1)
by -$498, and enter +$498 on a new
chartfield string
2/21/2019

5. Math Scenarios For when you only want to change a portion of the funding for a pay period
EPA: divide pay by number of days in the month, and then multiply by number of days the individual should have worked on the project for the month effected.
Example: Employee moves to a new project as of Dec. 15, 2014 M06 at .50 FTE.
Annual Salary = $120,000 or Monthly Salary = $10,000 (120,000/12)
Compute to Days = $10,000 Monthly / 31 days = $ a day
Compute Days worked = $ (Daily rate) * 16 Days in the month worked = $5,161.28
Compute percent Effort (FTE) =
$5, * .50 = $2,580.64 (
CHOSR 1 )
enter remaining salary to a new
chartfield string.
2/21/2019