BKAS 2013 NURIN AKIRA BINTI BAHARUDDIN s233713

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Presentation transcript:

BKAS 2013 NURIN AKIRA BINTI BAHARUDDIN s233713 NURHUMAIRAH BINTI MOHD SUPIAN s233761 MIMI FARLINI BINTI ZAMBERI s233790 NURUL IZZATTY BINTI MOHD NOR s233838

COMPANY BACKGROUND Name of the company Aman Pharma Care Director No. Details Descriptions 1. Name of the company Aman Pharma Care 2. Director Mohd Yusof Bin Hj Yaacob Siti Shamsiah Binti Hj Sailan 3. Type of Business Limited liability company 4. Business Nature (service) Selling health stuff, the tool recovers help, health food, vitamins or supplements, medication and diagnosis 5. Address No. 4, Taman Vistana Indah Jalan Langgar, 06500 Alor Setar, Kedah 6. Tel / fax 04-7879113 7. Business Hours Daily from 9am to 9pm 8. Number of Employees 2 directors and 5 full-time employees

TABLE OF ENTITES AND ACTIVITIES ENTITIES ACTIVITIES Customers Give an order Warehouse Receive sales order Prepare stock release and filed the original copy. Send the copy of stock release to account clerk to update inventory records Cashier Receive cash payment or credit card from customer Create a sales receipt to customer Customer Receive a cash receipt from cashier A copy of sales receipt is sent to account clerk for bookkeeping Supervisor Received verified cash collection from account clerk at the of the day Deposits verified cash to the bank the next day. Account clerk Receive copy of stock release from warehouse Reconcile cash receipts with current cash collection Record cash received in the cash book Summarize the sales and inventory records and post to general ledger

Sales Revenue & Cash Receipts CONTEXT DIAGRAM Customer Bank Deposits Payment Sales Revenue & Cash Receipts Goods & Receipts

Physical Data Flow Diagram

SYSTEM FLOWCHART

Pick Goods and Prepare Stock Release SALES ORDER CYCLE Cashier Account Clerk Warehouse Customer Pick Goods and Prepare Stock Release Sales Receipt Customer Order Update File Stock Release Record Sales Order General Ledger File Sales Receipt Inventory Customer

CASH RECEIPT CYCLE Cashier Account clerk Supervisor Customer Customer Cash Reconciled Cash Collection Cash Customer Order Reconcile the cash collection Deposit Cash Record Sales Cash and Prepare Sales Sales Receipt Bank Sales Receipt Reconciled Cash Collection Customer

WEAKNESS REVENUE CYCLE & CASH RECEIPT LACK OF EMPLOYEES IN WAREHOUSE Employ at least one more worker in charge of recording all of the stocks. Many procedures need to be taken to trace back the missing record or else it will be recorded as a loss. THEFT OF CASH Dishonest employees can steal from company. Happens when cash payment from a customer but doesn’t enter the sale into cash register. A COMMON PUBLIC PASSWORD IS SET FOR THE COMPUTER SYSTEM Any member in the company can access to any accounts or documents in the computer. THEFT OF INVENTORY Causes loss of assets and inaccurate inventory record. Lower level employees of an organization usually perpetrate thefts. FAILURE TO BILL CUSTOMERS - Causes loss of assets and revenue, inaccurate sales and inventory.

RISK EXPOSURE FROM THE INTERNAL CONTROL WEAKNESS LACK OF EMPLOYEES IN WAREHOUSE Might be error in recording inventory during the peak time. THEFT OF CASH Dishonest employees can steal from company. - It will cause a loss to company. A COMMON PUBLIC PASSWORD IS SET FOR THE COMPUTER SYSTEM Every people may log in to the computer and make illegal transaction into the company system. Competitors in the same industry may hack into company’s computer system. THEFT OF INVENTORY Causes loss of assets and inaccurate inventory record. FAILURE TO BILL CUSTOMERS - Causes loss of assets and revenue, inaccurate sales and inventory.

INTERNAL CONTROL ASSOCIATED WITH THE WEAKNESS LACK OF EMPLOYEES IN WAREHOUSE Should hire more employees. Make sure that the list should be same as units of inventory in the end of working day. THEFT OF CASH Make the right hiring decision based on their background. Needs an employee code of ethics and conduct. A COMMON PUBLIC PASSWORD IS SET FOR THE COMPUTER SYSTEM -Set up a private password that only accounting clerk and supervisor know it. THEFT OF INVENTORY Must secure inventory and restrict access. Take a look at document inventory transfers. FAILURE TO BILL CUSTOMERS Segregate shipping and billing function, sequentially pre-number sales orders, picking tickets, packing slips and sales invoice. Ensure every shipment is recorded.