Spearfish Community Strategic Planning Process Progress Report Monday, November 16, 2015

Spearfish Community Strategic Plan ______________________________________________________________________ REPORT TITLE: Courage, Conviction & Commitment for Spearfish Community’s Preferred Future!

Spearfish Community Strategic Plan ______________________________________________________________________ REPORT FYI OBJECTIVES: Continue communication with community Recap community engagement platforms Review planning process timeline Introduce updated drafts of Strategic Plan foundation elements Review Goals & Action Steps Development structure & components Inform Council of the next steps Allow for Questions & Comments

Spearfish Community Strategic Plan ______________________________________________________________________ YTD Community Engagement Platforms: Administrative planning to customize process 3 Steering Committee Meetings 1 Retreat (approx. 50 participants) 15 Focus Groups (over 275 participants) 5 Goals & Action Planning meetings What does success look like for the future of Spearfish?

Spearfish Community Strategic Plan ______________________________________________________________________ YTD Strategic Planning Elements: Pre-process Interviews Visioning Philosophy Questionnaire Vision Statement Drafts (Steps 1-3) Core Values Draft (Steps 1-3) Fiscal Guiding Principle Financial Outlook Summary Glossary Mission Statement Drafts (Steps 1-3) Community Pillar Categories (Steps 1-3) Community Pillar Definitions S.L.O.T. Analysis for each initial Pillar Constructing the Community Survey Initiated Goals & Action Plans (Step 1) Developed Action Plan Decision Filter Tool

Spearfish Community Strategic Plan ______________________________________________________________________ Vision Statement Draft Our Preferred Future: Spearfish is a safe and welcoming community which ensures quality of life by engaging its citizens; preserving its beauty and heritage; and fostering education, the arts, and economic and cultural diversity. Updated: October 29, 2015

Spearfish Community Strategic Plan ______________________________________________________________________ Core Values Our Touchstones for Excellence:  Fiscally Responsible & Sustainable  Environmental Stewardship  Forward Thinking  Community Engagement  Trust, Integrity & Respect Updated: August 25, 2015

Spearfish Community Strategic Plan ______________________________________________________________________ Mission Statement Draft Our Livability Pledge: Our pledge is to serve the community by enriching the quality of life through excellence in stewardship, strategic leadership and civic engagement. Updated: October 29, 2015

Spearfish Community Strategic Plan ______________________________________________________________________ Our Community Pillars Updated: October 29, 2015 Sense of Community Quality of Life Lifelong Learning & Leadership Fiscal & Resource Management Balanced Growth & Business Partnerships

Spearfish Community Strategic Plan ______________________________________________________________________ Community Pillars’ Definitions- FYI p. 5 Updated: November 10, 2015 Sense of Community Quality of Life Lifelong Learning & Leadership Fiscal & Resource Management Balanced Growth & Business Partnerships

Spearfish Community Strategic Plan ______________________________________________________________________ Goals & Action Planning Development: 5 Initial Meetings held Identified priority theme areas within the Pillars: a. What problems are we trying to solve? b. What STRENGTHS do we want to maximize? c. What OPPORTUNITIES can we seize? d. What LIMITATIONS should we invest resources? e. What THREATS should we mitigate? f. What does success look like for the Pillar?

Spearfish Community Strategic Plan ______________________________________________________________________ Decision Filters for High Valued Priorities/Goals Objectives for the Decision Filtering method: a. Assess forward movement for the proposed goals& initiatives b. Assist the community’s leadership in prioritizing those goals and action items

Spearfish Community Strategic Plan ______________________________________________________________________ Decision Filters for High Valued Priorities/Goals Assessment criteria considerations: 1) Quality of Life (Attribute Alignment) 2) Forward Thinking (Preferred Vision) 3) Infrastructure (Enhancement & Productivity) 4) Fiscally Responsible & Sustainable 5) Feasible (Resources & Time) 6) Community Partnerships & Collaboration (Shared Value)

Spearfish Community Strategic Plan ______________________________________________________________________ NEXT STEPS: Launch the Community Survey Continued progress and engagement= Goals & Action Plans Formal City Council Approval in December for: a. Vision Statement b. Core Values c. Mission Statement d. Community Pillars e. Community Pillars’ Definitions

Spearfish Community Strategic Plan ______________________________________________________________________ NEXT STEPS: Steering Committee #4 scheduled per Action Plans completion Drafts presented in January & February Adopt formal Spearfish Community Strategic Plan in February or March

Spearfish Community Strategic Plan ______________________________________________________________________ Maintaining Communication with the Community: 3 Recap Steering Committee Meeting Reports 1 Retreat Summary Report 1 Focus Groups Summary Report

Spearfish Community Strategic Plan ______________________________________________________________________ FINAL COMMENTS: Reminder: Strategic Planning “process” is just as important as the final document Exceptional professionalism: Courage, Conviction & Commitment! Authentic leadership for community betterment & prosperity: Preferred Future!

Spearfish Community Strategic Plan ______________________________________________________________________ Thank You! Questions & Comments