CSUN eCommons Submitting Learning Objects to CSUN eCommons: A Preliminary Guide February 7, 2008

CSUN eCommons: A Brief Overview A digital repository for the scholarly output of CSUN community Repository structure: COMMUNITIES  Learning Object Repository contain COLLECTIONS  Learning Objects are composed of ITEMS  Submitted Items consist of FILE(S)  Individual File(s)

CSUN eCommons:

Preliminary Step: Registration 1. Register at CSUN eCommons (enter & password; create profile) 2. Notification will be sent to user to complete registration process 3. Once registration is completed, user will be added as SUBMITTER (EPeople) to the collection and will have logon and authorization to add items to the collection

Submission Process 1. Login to My eCommons

To Start Submissions & workflow tasks 1. Click Submissions 2. Click Start a new submission 2 1

Item Submission 1. Select collection: Learning Objects (Make sure to select appropriate collection)

Item Submission & Workflow Tasks: STEPS

Item Submission Process: INITIAL QUESTIONS 1. For Multiple titles (e.g., alternative title), select box, if appropriate 2. For this collection, select “Published” to add default Publisher (California State University, Northridge) 3. Click Next

Item Submission: DESCRIBE (Page 1) Follow Learning Objects Metadata Guidelines Enter AUTHOR For Personal Authors, enter Last Name, First Name For departments, offices, input name in the Last Name box Click Add to input additional authors Enter TITLE If Multiple Titles selected in Initial Questions step, input additional title in “Other Titles” box Enter DATE OF ISSUE Enter year (leave month and day blank, if unknown) IDENTIFIERS (Optional) Select “Other” Input course number (e.g., Astronomy 152) Select TYPE(S) Select AUDIENCE Select LANGUAGE as appropriate (e.g., English (United States))

Item Submission: DESCRIBE (Page 2) Add SUBJECT KEYWORDS  Enter subject keywords or phrases.  Click Add to input additional subject keywords/phrases.  Note: Use one box for each subject keyword or phrase. Provide DESCRIPTION Click Next

Item Submission: UPLOAD 1. Click Browse to upload file(s) 2. Leave file Description blank 3. For multiple files, click Upload file & add another 4. Click Next

Item Submission: REVIEW Review submission (e.g., metadata elements) To make corrections, click “Correct one of these” Note: This is the only step in the submission process where submitter can make changes to the record.

Item Submission: CREATIVE COMMONS 1. Option to select a Creative Commons license (under construction) 2. Skip this step 3. Click Next “...Creative Commons allows you to identify the license to be used with the item you are submitting, so people can know what they're allowed to do with your work. This form is optional, and you can skip it if you wish to retain your full copyright.” (DSpace MIT FAQ)

Item Submission: LICENSE 1. Review and accept Deposit License 2. Check “ I Grant the License ” box 3. Click Complete submission Deposit License to be reviewed and accepted by submitter. Deposit License allows CSUN eCommons to store, distribute and preserve your work. No copyright transfer is involved. CSUN eCommons does not require you to give up your copyright. It only requires that you agree to the Deposit License.

Item Submission: SUBMISSION COMPLETE Submission completed. notification sent when submission becomes part of the collection, including permanent URL identifier (e.g., 1. Logouthttp://hdl.handle.net/ /153

Future Actions Hands-on training on SUBMISSION process (metadata creation) Development of POLICIES (content contribution, access) Testing & Development of WORKFLOWS (submission, metadata review and editing, management of collection) Development of “Best Practices for Learning Objects Creators” (e.g., title, date, author in object; types of required files for uploading, file name conventions) Others?

For Questions Contact: CSUN eCommons Administrator Elizabeth Altman, Project Manager, CSUN Learning Object Repository Collection & Metadata Luiz Mendes Helen Heinrich