M ERIT Me tabolic R eprogramming by I nduction of T ranscription Overview finances and reporting Lisbon, 08. – MERIT – M 3 1

MERIT overview: reporting MERIT – M Progress report 1. Periodic report2. Progress report 2. Periodic report = Final report Distribution report Mid term report Year 1Year 2Year 3Year 4

MERIT project timeline 3 1. Progress report 1. Periodic report 2. Progress report Final report Distribution report Mid term report Year 1Year 2Year 3Year 4 MERIT – M 3 Deadline:

MERIT overview: financial aspects MERIT – M3 4 Final Payment Total Funding -/- payments thus far Interim Payment 25 % Prefinancing 60 % Guarantee fund 5 % Duration of project 100 % Reports

MERIT overview: reporting MERIT – M Periodic report  Within 60 days after month 24  Base for interim payment!  financial report required (AUDIT!)  Template provided by management  Submitted via project management

MERIT overview: financial aspects Category ABCDEGH Total Beneficiar y Living + mobility allowance Travel allowance Career exploratory allowance participation expenses of eligible researchers research / training / transfer of knowledge programe expenses Management activities contribution to overheads person months UU Actual indirect costs UWUERZ Actual indirect costs UNIVIE Special transitional flat rate UPM Actual indirect costs UTU Special transitional flat rate FCG-IGC Special transitional flat rate BBS Simplified method MERIT – M3 6

MERIT overview: financial aspects  Category A : Living and mobility allowance  Living allowance  Salary (before any deductions)  Depends on level of experience  € ESR / € ER  Corrected by the country coefficient  Mobility allowance  Depends on family status (married, children)  800 € per month (with family)  500 € per month (without family)  Corrected by the country coefficient MERIT – M3 7

MERIT overview: financial aspects  Category B : Travel allowance  Fixed amount between 250 € and 2500 € / year  Depends on distance between place of origin and host institution  Category C : Career exploratory allowance  Fixed amount of 2000 € / project  For the fellows to use on their own discretion  Category D : participation expenses of fellows  Fixed amount of 300 € or 600 € / fellow month  Used for research and training activities  Managed by the host institution MERIT – M3 8

MERIT overview: financial aspects  Category E : research / training / transfer of knowledge program expenses  Fixed amount 1200 € / fellow month  Used for performance of the project  Publications, secondment, training actions, teaching material, network meetings, organization, …  Managed by the host institution  Category G : management activities  Specified during negotiation (max. 7 %)  Salary of manager, costs for audits or certificates of financial statements, reports, …  Category H : overheads  Max. 10 % of the total direct costs / period MERIT – M3 9

MERIT overview: financial aspects  Category A – B – C  Paid directly to the fellow  Category D  Used for the fellow  Category E – G - H  Used for the performance of the project MERIT – M3 10

MERIT overview: financial aspects Costs must be:  Actual  Incurred by the participant  Incurred during the project  Determined in accordance with the usual accounting and management principles and practices of the participants institution  EC reimbursement shall not give rise to a profit MERIT – M3 11

MERIT overview: financial aspects Eligible costs  Direct costs  Salary  Travel  Consumables  Equipment  Subcontracting  Indirect costs  Secretariat, administration  Housing, office supplies, lab  … MERIT – M3 12 Non-eligible costs  Identifiable indirect taxes, incl. VAT  Duties  Interest owed  Provisions for future losses or charges  Exchange losses, cost related to return on capital  Costs declared/incurred/reimbursed in another EC project  Debt and debt service charges  excessive or reckless expenditure

MERIT overview: financial aspects Documents requested in case of audits  Proof of salary payments and deductions for social security  Fellow contract  Declaration on conformity  Evidence that fellow worked on the project  Evidence of the eligibility of the fellow  Records to comply with the accounting rules of your institution  Receipts of expenditure (Cat. G)  Timesheets for personnel costs (Cat. G) MERIT – M3 13