PUBLIC RECORDS MODERNIZATION TRUST FUND ( PRMTF ).

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Presentation transcript:

PUBLIC RECORDS MODERNIZATION TRUST FUND ( PRMTF )

PRMTF – PRESENTATION OVERVIEW 28.24(12)(d) - $ (12)(e) - $ (2) - 10% OF FINES BUDGETING, REPORTING, AUDITS 2

PRMTF – 28.24(12)(d) - $1.50 Recording, Indexing, Filing Any Instrument not more than 14" x 8 1/2" 28.24(12) First Page Clerk's Recording Fee 5.00 Public Records Trust Fund (1.50) 1.00 Public Records Trust Fund (1.90) 1.90 FACC 0.10 Board of County Commissioners 2.00 Each Additional Page 8.50 Clerk's Recording Fee 4.00 Public Records Trust Fund (1.50) 0.50 Public Records Trust Fund (1.90) 1.90 FACC 0.10 Board of County Commissioners 2.00 BREAKDOWN OF RECORDING FEE 3

PRMTF – 28.24(12)(d) - $1.50 CREATED IN 1987 “FUND TO BE USED EXCLUSIVELY FOR EQUIPMENT AND MAINTENANCE OF EQUIPMENT, PERSONNEL TRAINING, AND TECHNICAL ASSISTANCE IN MODERNIZING THE PUBLIC RECORDS SYSTEM OF THE OFFICE” 4

PRMTF – 28.24(12)(d) - $1.50 “MAY NOT BE USED FOR TRAVEL, SALARIES OR BENEFITS, ETC ….NOT DIRECTLY RELATED TO OBTAINING AND MAINTING EQUIPMENT FOR PUBLIC RECORDS SYSTEMS EXAMPLES OF EXPENDITURES 5

PRMTF – 28.24(12)(e) - $1.90 Recording, Indexing, Filing Any Instrument not more than 14" x 8 1/2" 28.24(12) First Page Clerk's Recording Fee 5.00 Public Records Trust Fund (1.50) 1.00 Public Records Trust Fund (1.90) 1.90 FACC 0.10 Board of County Commissioners 2.00 Each Additional Page 8.50 Clerk's Recording Fee 4.00 Public Records Trust Fund (1.50) 0.50 Public Records Trust Fund (1.90) 1.90 FACC 0.10 Board of County Commissioners 2.00 BREAKDOWN OF RECORDING FEE 6

PRMTF – 28.24(12)(e) - $1.90 CREATED IN 2004 “BE USED EXCLUSIVELY FOR FUNDING COURT-RELATED TECHNOLOGY NEEDS OF THE CLERK AS DEFINED IN (1)(f)2. AND (h).” EXAMPLES OF EXPENDITURES 7

PRMTF – % OF FINES CREATED IN % OF ALL COURT-RELATED FINES “BE USED EXCLUSIVELY FOR ADDITIONAL CLERK COURT-RELATED OPERATIONAL NEEDS AND PROGRAM ENHANCEMENTS.” EXAMPLES OF EXPENDITURES 8

PRMTF – BUDGETING, REPORTING, AUDITS SHOULD HAVE A BUDGET – CLERK APPROVED ACCOUNTED FOR SEPARATELY $1.50/$1.90 REPORTING 10% REPORTING AUDITS – DFS, FINANCIAL STATEMENT AUDIT 9