Clinical Education Year 4 Overview RESIDENCY 100

Clinical Education Staff Rynn Ziller, EdD Director Lisa Maldonado Assistant Director Laura Fuller Administrative Specialist Mesa Herod Administrative Specialist Ana Macias Administrative Specialist

2013 June 21Year 3 (Period 12) Ends June 24-June 281 Week Break July 1Year 4 (Period 13) Begins September 18Deadline for taking COMLEX II November 1Deadline for taking COMLEX II-PE December 16-Jan 3Winter Break (3 weeks) 2014 *May 17Graduation!! Important Dates For TCOM 2014

CLERKSHIP REQUIREMENTS 3 rd Year Family Medicine8 weeks Internal Medicine8 weeks Surgery8 weeks OB/GYN6 weeks Pediatrics6 weeks Manipulative Medicine4 weeks Psychiatry4 weeks PCP*4 weeks

4 th Year Emergency Medicine4 weeks Geriatric Medicine4 weeks Specialty Medicine4 weeks 6 Electives* 24 weeks Optional Time8 weeks * Core PCP or 1 elective may have been completed in Year 3 CLERKSHIP REQUIREMENTS

PERIODDEADLINESTART DATEEND DATE 13JUN JUL JUL JUN JUL AUG JUL AUG SEP AUG SEP OCT SEP OCT NOV OCT NOV DEC DEC JAN JAN JAN FEB FEB JAN MAR MAR FEB MAR APR CLASS OF 2014 Rotation Dates & Scheduling Deadlines Deadlines are for submitting the appropriate paperwork to Clinical Education

Scheduling of Core Rotations These must be completed in the period assigned. You must set all of these up yourself. You will have a period of time that you are allowed to switch cores with your classmates; however, if you are at a remote site, you may only trade with students at your same site. Core rotations follow the same deadlines as electives. No cores have been assigned periods 13,18 and 19. (Some exceptions)

How Do I Switch a Core Rotation? Prior to the deadline (TBA) Find someone with whom you want to trade. Both parties must the Clin Ed account requesting the trade. You will receive confirmation of the trade. After the deadline Find someone with whom you want to trade. Both parties must complete the appropriate paperwork (i.e. request for schedule change) Ask your coordinator for exact paperwork. Make sure you meet the scheduling deadline

Emergency Medicine No location is assigned Only limited spots at JPS, Plaza, and Harris Any site that is a teaching hospital or any of our affiliated sites (that offer the rotation) are acceptable to do your Emergency Medicine rotation. A Pediatric Emergency Medicine rotation will meet our core requirement. (Please specify on your paperwork if you are doing a pedi EM rotation.)

Geriatrics No location is scheduled Allowed to do it at any approved site (with approved course number) (Check our website) riatrics.htm riatrics.htm Submit curriculum approval requests to our office

3rd Year Elective or Primary Care Partnership It is your responsibility to schedule either the Core Primary Care Partnership or an Elective rotation in Year Three. Your Primary Care Partnership (PCP) must be in one of the following disciplines: Family Medicine, Internal Medicine, Osteopathic Manipulative Medicine, or Pediatrics. It must be clinic based (ambulatory), and has to be with an approved preceptor off of an approved list. Please see the lists below for PCP options: Approved Preceptors for PCP :: Family Medicine Approved Preceptors for PCP :: Internal Medicine Approved Preceptors for PCP :: OMM Approved Preceptors for PCP :: Pediatrics

How Do I Apply? ● Locate a rotation of interest (VSAS, Freida, DO Opportunities, etc.) ● VSAS-Visiting Student Application Service- Online application service for over 115 host institutions. Log-in information will be sent after the holidays. ● Complete the application process for that site ● Forward approval to Clinical Education along with online Rotation Request by the posted deadline ● Cancel all other pending applications for that period ● If you apply at an affiliated site, do not assume that you will automatically be approved. ● Locate a rotation of interest (VSAS, Freida, DO Opportunities, etc.) ● VSAS-Visiting Student Application Service- Online application service for over 115 host institutions. Log-in information will be sent after the holidays. ● Complete the application process for that site ● Forward approval to Clinical Education along with online Rotation Request by the posted deadline ● Cancel all other pending applications for that period ● If you apply at an affiliated site, do not assume that you will automatically be approved.

Processing Applications General Guidelines FAILURE TO SUBMIT THE APPROPRIATE PAPERWORK AND APPROVALS BY THE DEADLINE MAY RESULT IN YOU NOT RECEIVING CREDIT FOR THAT ROTATION. Cancelations must be received no less than 30 days in advance of the start of the requested period. After the deadline, students with two approved rotations for a requested period run the risk of having a rotation canceled without their permission. No applications to Clinical Education until you are notified.

Local Affiliated Sites Cook Children’s Hospital in Fort Worth Harris Methodist Hospital in Fort Worth JPS Health Network in Fort Worth Plaza Medical Center in Fort Worth Methodist Dallas Medical Center in Dallas Plano Medical Center in Plano Neighborhood Clinics UNTHSC Clinics VA Clinic

● Corpus Christi, TX ● Corpus Christi Medical Center at Bay Area ● Christus Spohn Memorial ● Driscoll Children’s Hospital ● Conroe, TX (Conroe Regional Medical Center) ● Baytown, TX (San Jacinto Methodist Hospital) ● Longview, TX (Good Shepherd Medical Center) ● Corpus Christi, TX ● Corpus Christi Medical Center at Bay Area ● Christus Spohn Memorial ● Driscoll Children’s Hospital ● Conroe, TX (Conroe Regional Medical Center) ● Baytown, TX (San Jacinto Methodist Hospital) ● Longview, TX (Good Shepherd Medical Center) Remote Affiliated Sites

Letter of Good Standing Includes: Statement of good standing Statement that an evaluation is required Liability limits and provider Statement that core rotations are completed HIPAA statement OSHA statement (blood-borne pathogens and tuberculosis workshop) Statement concerning the background checks Anticipated date of graduation

Documents Provided Letter of Good Standing (This will be sent to you in January) Certificate of Coverage (available online and in the office) Evaluation Packet (available online and in the office) Other documents that you may need, but must be provided from other departments include letters of recommendation (Student Affairs), transcripts (Registrar), and immunization records (Student Health or online/EIS self-service).

COMLEX II-PE Only one testing site (Philadelphia Area) Cannot see schedule until you go online to register Same username/password you used for COMLEX Level I Deadline is November 1, 2014.

Evaluations Evaluations are required at the end of each clerkship just like they’re required at the end of each course you take in years 1 and 2.

Miscellaneous Do NOT miss the first day of rotations for any reason (i.e. COMLEX PE, interviews, etc.) Check your schedule often for accuracy. Credit will NOT be given for unapproved rotations: any rotation NOT on your schedule! Many sites will not accept applications until they seat their own students. (April or May) AAMC On-line extramural electives compendium (Links to visiting student information at allopathic rotation sites.)

Questions?