Public Works 1 FY 2013 Sources and Uses

Public Works 2 FY 2013 Sources and Uses

Public Works FY 2009 Adopted FY 2012 Revised FY 2013 Recommended Administration$0.62$0.48$0.39 Engineering$7.96$5.06$5.39 SMIWM$20.68$22.72$20.86 PNR$12.33$11.25$11.24 BSFMD$19.32$20.92$19.59 Facilities$ FMS$1.30$1.00 Construction---$2.48$2.39 Total$62.98$63.91$60.85 FTEs Budget History By Division or Major Budget Area (in $ millions)

4 Public Works >Key issue – Citywide cost allocation plan (CAP) implemented in FY 2013 with Public Works net impact of $482,964 General Fund >Key issue – General Fund budget (-15%) & staffing (- 18%) reductions since 2009 >Strategy – analysis of each operation to identify efficiencies, service delivery improvements & cost savings >Strategy – administrative reorganization in SMIWM & PNR divisions to streamline functions & reduce costs FY 2013 Key Issues and Strategies

Public Works Refuse Fund  Key issue – fund operating at deficit & insufficient operating reserve  Strategy – operational efficiencies to improve service delivery & reduce costs  Detailed presentation to MSC May 22  Maintenance  Route adjustments/ training  Operations & disposal  Public education campaign for variable rate program  Strategy – proposed refuse rate increase to Council for public hearing & consideration on June 4, FY 2013 Key Issues and Strategies

6 Public Works Building Maintenance Fund >Key issue – funding operating at deficit >Strategy – FY 2013 is year 2 of 5 year recovery plan to operate in black by FY 2016  Change funding allocation of FTEs to accurately reflect where labor is spent  Create & sustain revenue streams  Secure adequate funding to support maintenance, CIP & tenant improvement services provided  Maintain current level of structural maintenance on City facilities & buildings FY 2013 Key Issues and Strategies

Public Works Personnel  FY 2013 reflects net reduction of 2.0 FTE  Reductions  1.0 vacant Security Ranger – BSFMD  1.0 Management Analyst III – SMIWM  1.0 vacant Management Analyst – Construction  Other  1.0 Executive Secretary defunded – Admin.  1.0 Street Light & Signal Tech added – SMIWM inadvertently removed in FY Significant Changes From FY 2012 Budget

Public Works General Fund net decrease - $614,234  Ongoing savings due to administrative reorganization – SMIWM & PNR  One-time savings due to 2.0 FTEs charging directly to energy efficient street lighting CIP project – SMIWM  One-time savings due to 1.0 Executive Secretary defunded – Admin.  50% budgeted in General Fund  Ongoing savings due to 1.0 Management Analyst III eliminated – SMIWM  50% budgeted in General Fund 8 Significant Changes From FY 2012 Budget

Public Works Refuse Fund net decrease - $1,503,956  One-time savings due to funding for equipment purchased in FY 2012  Ongoing equipment maintenance savings due to vehicle replacement program & other efficiencies  Ongoing savings due to 1.0 Management Analyst III deleted – SMIWM  50% budgeted in Refuse Fund  Ongoing increase due to CAP expense 9 Significant Changes From FY 2012 Budget

Public Works Fleet Maintenance Fund net decrease - $1,400,425  One-time savings due to funding for equipment purchased in FY 2012  Ongoing savings due reduction for fleet sublet repair  Ongoing increase due to CAP expense 10 Significant Changes From FY 2012 Budget