Administrative matters Katherine Loens

The periodic activity report: Section 1 – Project objectives and major achievements during the reporting period: –General project objectives, objectives for the reporting period, contractors involved and the main achievements in the period, comment on the most important problems Section 2 – Workpackage progress of the period –Workpackage objectives and starting point, Progress towards objectives, Deviations from the project workprogramme, and corrective actions taken, List of deliverables, List of milestones Section 3 – Consortium management (co-ordinator) –Summarise the status of the project, its management and follow-up activities, Consortium management tasks and their achievement, Contractors: Comments regarding contributions, changes in responsibilities and changes to consortium, Project timetable and status, short comments and information on co-ordination activities in the period, such as communication between partners, project meetings, possible co- operation with other projects/programmes etc Section 4 – Other issues –Ethical issues Section 5 - Publishable executive summary (co-ordinator) and Plan for using and disseminating the knowledge) First year report (1)

First year report (2) The periodic management report : a detailed justification of the costs incurred and of the resources deployed by each contractor linking them to activities implemented and justifying their necessity The draft planning for next 18 months A final report on the distribution of the Community’s contribution (co-ordinator) A final science and society reporting questionnaire (co- ordinator) A final reporting on the implementation of the gender action plan A final socio-economic reporting questionnaire (co- ordinator) Audit certificates: contractors requesting a Community financial contribution for one or more reporting periods of less than 150,000 €, need not to submit an audit certificate until the cumulative request for community financial contribution is equal to or exceeds 150,000 €.

First year report (3) Return all completed documents to Katherine Loens before March 14, A close to final draft will be sent back to each partner for final approval. Submission before April 7, 2007

WP1: audit certificate costs: shift the budget to the budget of the respective partners WP1: shift budget left over to the 2nd year WP2: subcontracting and budget shift WP5: replacement of Primagen by University of Amsterdam WP8: status PC networks: University of Utrecht, University of Southampton, University of Antwerp (incl. budget shift to the partners) WP11: change of partner WP12: ESCMID: change in cost model Contract amendments

Consortium agreement All partners signed the consortium agreement. Since new parties will join GRACE, a new CA needs to be signed.

GRACE PR-material GRACE news issues GRACE leaflets GRACE pens → all available on request through the GRACE management team

Presence of GRACE partners at (inter)national meetings CAPIII 2007 Conference April Montréal, Canada ECCMID ERS ICAAC WONCA GRIN Other relevant conferences → Distribute some GRACE leaflets/GRACE news issues