Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Chapter 03: Basic Application Software

Computing Essentials 2012: Making IT Work for You 3-2 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Competencies (Page 1 of 2) Discuss common features of most software applications.Discuss common features of most software applications. Discuss word processors and word processing features.Discuss word processors and word processing features. Describe spreadsheets and spreadsheet features.Describe spreadsheets and spreadsheet features. Discuss database management systems and database management features.Discuss database management systems and database management features.

Computing Essentials 2012: Making IT Work for You 3-3 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Competencies (Page 2 of 2) Describe presentation graphics and presentation graphics features.Describe presentation graphics and presentation graphics features. Discuss integrated packages.Discuss integrated packages. Describe software suites including office suites, cloud suites, specialized suites, and utility suites.Describe software suites including office suites, cloud suites, specialized suites, and utility suites.

Computing Essentials 2012: Making IT Work for You 3-4 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Introduction Not long ago, trained specialists were required to perform many of the operations you can now do with a microcomputer.Not long ago, trained specialists were required to perform many of the operations you can now do with a microcomputer. Competent end users need to understand the capabilities of basic application software including:Competent end users need to understand the capabilities of basic application software including: –Word processors –Spreadsheets –Database management systems –Presentation programs

Computing Essentials 2012: Making IT Work for You 3-5 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Application Software Application software is end user software that is used to accomplish a variety of tasksApplication software is end user software that is used to accomplish a variety of tasks Two categoriesTwo categories –Basic applications (focus of this chapter) Basic applicationsBasic applications –Specialized applications Specialized applicationsSpecialized applications

Computing Essentials 2012: Making IT Work for You 3-6 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Basic Applications Basic applications are also called general-purposeBasic applications are also called general-purpose Common typesCommon types –Word processors –Spreadsheets –Database management systems –Presentation graphics Return

Computing Essentials 2012: Making IT Work for You 3-7 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Specialized Applications Also known as special-purpose applicationsAlso known as special-purpose applications There are thousands of programs more narrowly focused on specific disciplines and occupationsThere are thousands of programs more narrowly focused on specific disciplines and occupations Includes:Includes: –Graphics programs –Audio and video editors –Multimedia authoring programs –Web authoring programs –Virtual reality programs –… and more Return

Computing Essentials 2012: Making IT Work for You 3-8 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Common Features Graphical User Interface (GUI)Graphical User Interface (GUI) IconsIcons WindowsWindows MenusMenus ToolbarsToolbars PointerPointer Dialog boxDialog box ButtonButton

Computing Essentials 2012: Making IT Work for You 3-9 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Toolbars Quick access to commonly used commandsQuick access to commonly used commands Contains buttons that provide shortcutsContains buttons that provide shortcuts ExamplesExamples –Standard Toolbar in Microsoft Office Excel 2003

Computing Essentials 2012: Making IT Work for You 3-10 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Microsoft Office 2007 & 2010 Office 2010 is the latest version of Microsoft OfficeOffice 2010 is the latest version of Microsoft Office Office 2007 introduced a new interfaceOffice 2007 introduced a new interface –Ribbons –Tabs –Galleries

Computing Essentials 2012: Making IT Work for You 3-11 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Word Processors Used to create text-based documentsUsed to create text-based documents –Memos, letters, and faxes –Newsletters, manuals, and brochures Word processing programsWord processing programs –Microsoft Word –Corel WordPerfect –Apple Pages

Computing Essentials 2012: Making IT Work for You 3-12 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Word Processor Features Word WrapWord Wrap EditingEditing –Thesaurus –Find and Replace –Spelling and grammar checkers FormattingFormatting –Font and font sizing –Character effects –Bulleted and numbered lists

Computing Essentials 2012: Making IT Work for You 3-13 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Spreadsheets Programs that organize, analyze, graph, and otherwise manipulate numeric dataPrograms that organize, analyze, graph, and otherwise manipulate numeric data Spreadsheet programsSpreadsheet programs –Microsoft Excel –Corel Quattro Pro –Apple iWork's Numbers

Computing Essentials 2012: Making IT Work for You 3-14 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Spreadsheet Features Workbook filesWorkbook files Worksheet or spreadsheet or sheetWorksheet or spreadsheet or sheet Row, Column, and CellRow, Column, and Cell FormulasFormulas FunctionsFunctions Analytical graphs or chartsAnalytical graphs or charts What-if AnalysisWhat-if Analysis

Computing Essentials 2012: Making IT Work for You 3-15 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Database Management Systems (DBMS) A database is a collection of related dataA database is a collection of related data Comprised of tables, queries, forms, and reportsComprised of tables, queries, forms, and reports Microsoft Access is the most popular desktop database management softwareMicrosoft Access is the most popular desktop database management software

Computing Essentials 2012: Making IT Work for You 3-16 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Database Features RelationalRelational TablesTables –Records –Fields Record sortingRecord sorting QueriesQueries FormsForms ReportsReports

Computing Essentials 2012: Making IT Work for You 3-17 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Creating a Database Return

Computing Essentials 2012: Making IT Work for You 3-18 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Creating a Query Return

Computing Essentials 2012: Making IT Work for You 3-19 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Presentation Graphics Programs that create visually interesting presentationsPrograms that create visually interesting presentations Presentation programsPresentation programs –Microsoft PowerPoint –Corel Presentations –Apple Keynote

Computing Essentials 2012: Making IT Work for You 3-20 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Presentation Graphics Features Slides or pagesSlides or pages AutoContent wizardAutoContent wizard Design templatesDesign templates Content templatesContent templates AnimationsAnimations TransitionsTransitions Master slideMaster slide

Computing Essentials 2012: Making IT Work for You 3-21 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Integrated Packages A single program that provides the functionality of several widely used programsA single program that provides the functionality of several widely used programs –Popular with many home users –Classified as personal or home software Advantages are cost and simplicityAdvantages are cost and simplicity Disadvantages are limited functionsDisadvantages are limited functions The most widely used package is Microsoft WorksThe most widely used package is Microsoft Works

Computing Essentials 2012: Making IT Work for You 3-22 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Software Suites Collection of separate application programs bundled together and sold as a groupCollection of separate application programs bundled together and sold as a group Four types of suitesFour types of suites –Productivity suites or office software suite contain professional application programs used in a business situation (e.g., Microsoft Office) contain professional application programs used in a business situation (e.g., Microsoft Office) –Cloud suites or online office stored at a server on the Internet and are available anywhere you can access the Internet suitesstored at a server on the Internet and are available anywhere you can access the Internet suites (e.g., Google Docs)(e.g., Google Docs) –Specialized suites focus on specific applications like graphics Utility suites programs designed to make computing easier and safer.(e.g., Norton Internet Security suite)Utility suites programs designed to make computing easier and safer.(e.g., Norton Internet Security suite)