© 2013 The McGraw-Hill Companies, Inc. All rights reserved. Chapter 10 Productivity Center and Utilities

© 2013 The McGraw-Hill Companies, Inc. All rights reserved Bulletin Board 10.2 Integrated Faxing 10.3 Time Clock 10.4 My Websites 10.5 Calculators 10.6 Patient Database Reporting 10.7 Patient Archive Chapter 10 Learning Outcomes

© 2013 The McGraw-Hill Companies, Inc. All rights reserved Archive Clinical Quality Measures (CQMs) Conversion Calculator InterFax Pregnancy Estimated Delivery Date (EDD) Calculator Time Clock System Chapter 10 Key Terms

© 2013 The McGraw-Hill Companies, Inc. All rights reserved Productivity Center – Available from the Practice View Screen – Includes: Posting a message on the clinic’s bulletin board Locating and importing file cabinet documents Checking inbound and outbound faxes Creating urgent messages and to-do items Accessing the user’s preset favorite websites Utilities – Available from the Practice View Screen – Includes: Calculator Medical Screenings Reports and Form Letters One-touch Scanning Overview

© 2013 The McGraw-Hill Companies, Inc. All rights reserved LO 10.1 Bulletin Board

© 2013 The McGraw-Hill Companies, Inc. All rights reserved Place general messages for others in the clinic to see Network defined Color-code for organization Check regularly Print as necessary Bulletin Board LO 10.1

© 2013 The McGraw-Hill Companies, Inc. All rights reserved LO 10.2 Integrated Faxing

© 2013 The McGraw-Hill Companies, Inc. All rights reserved Interfaces with Interfax – Allows users to send and receive faxes to and from any client computer Electronically fax any document that can be printed Access SpringCharts address book to locate fax numbers Integrated Faxing LO 10.2

© 2013 The McGraw-Hill Companies, Inc. All rights reserved Outbound Fax History – Shows recently sent faxes displaying: Status Recipient Destination Fax Subject Date of Submission Date of Completion Inbound Fax List – Displays: Sender’s Fax Number Time Received Number of Pages – Store in Patients’ Charts and other folders Outbound/Inbound Faxing LO 10.2

© 2013 The McGraw-Hill Companies, Inc. All rights reserved LO 10.3 Time Clock

© 2013 The McGraw-Hill Companies, Inc. All rights reserved Use Administrator Panel to enable time clock Administrator clock displays all employee data Time clock reports can be printed Time change request Time Clock LO 10.3

© 2013 The McGraw-Hill Companies, Inc. All rights reserved LO 10.4 My Websites

© 2013 The McGraw-Hill Companies, Inc. All rights reserved Lists personal websites to provide rapid access to Internet-based knowledge systems Users can edit websites as needed My Websites LO 10.4

© 2013 The McGraw-Hill Companies, Inc. All rights reserved LO 10.5 Calculators

© 2013 The McGraw-Hill Companies, Inc. All rights reserved Conversion – Converts imperial units to metric measurements – Converts metric measurements to imperial units Pregnancy – Select the Last Menstrual Period date – Calculates the approximate fetal age and delivery date Simple – Processes simple calculations Addition Subtraction Multiplication Division Calculators LO 10.5

© 2013 The McGraw-Hill Companies, Inc. All rights reserved LO 10.6 Patient Database Reporting

© 2013 The McGraw-Hill Companies, Inc. All rights reserved Search patient database by: – Diagnosis – Medications – Procedures – Tests – Insurance Companies – Employers – Providers Form Letters – Print or form letters to all patients that fit search criteria Reports – Pull reports from search criteria to list demographics and cross reference procedures and/or diagnoses Patient Database LO 10.6

© 2013 The McGraw-Hill Companies, Inc. All rights reserved LO 10.7 Patient Archive

© 2013 The McGraw-Hill Companies, Inc. All rights reserved Remove a patient from patient list but retain access to records Locate archived patients by: – Last name – First name – Birth date – Address – City – State – Zip code – SS # – Other criterion View or print archived patient’s chart records Patient Archive LO 10.7

© 2013 The McGraw-Hill Companies, Inc. All rights reserved LO 10.1 Demonstrate how to post a new item on the EHR’s Bulletin Board The Productivity Center and Utilities menus bring together in one place some of the most common functions of SpringCharts Bulletin Board – Network-defined and contains general messages for all in the clinic to read and print – Each user needs to routinely check the Bulletin Board for new messages; there is no automatic announcement when items are placed on the board. Chapter 10 Summary

© 2013 The McGraw-Hill Companies, Inc. All rights reserved LO 10.2 List the steps to send and receive electronic faxes SC interfaces with InterFax ( to allow users to send and receive faxes over the Internet to and from any SpringCharts client computer Fax anywhere the print function is available Check status in Outbound Fax History Reference incoming faxes in Inbound Fax List Send internal to the authorized user notifying the user a fax has been received Store incoming faxes directly in the patient’s File Cabinet in the care tree Chapter 10 Summary

© 2013 The McGraw-Hill Companies, Inc. All rights reserved LO 10.3 Use the Time Clock feature Records users’ time in and out of the workplace Administrator receives all the employees’ time clock information. Request time change from administrator Administrator can run reports to analyze employees’ work time Chapter 10 Summary

© 2013 The McGraw-Hill Companies, Inc. All rights reserved LO 10.4 Set up and use the My Websites feature. Lists websites that provide rapid access to Internet-based knowledge systems User-defined so all users can have their own unique list of website links Chapter 10 Summary

© 2013 The McGraw-Hill Companies, Inc. All rights reserved LO 10.5 Demonstrate the use of three types of electronic calculators SpringCharts contains three types of calculators: conversion, pregnancy, and simple calculators – Conversion Calculator converts imperial units to metric measurements and vice versa – Pregnancy Calculator calculates estimated date of delivery – Simple Calculator processes basic algorithms Chapter 10 Summary

© 2013 The McGraw-Hill Companies, Inc. All rights reserved LO 10.6 Perform a search of the medical database ONC requires all certified EHR programs have the ability to report on clinical quality measures – (CQMs) and list patients by diagnoses – EPs are required to report on 3 mandatory clinical measures and then select another 3 CQMs from an alternate list of 41 measures Exempt specific patients from reports generated from the database Sort patients by 10 categories and search the database for still-open encounter notes Create and send form letters to the list of selected patients. Create mailing labels Generate reports from lists of patients that include demographic information and are cross-referenced to specific procedures and diagnoses recorded in the patients’ charts Chapter 10 Summary

© 2013 The McGraw-Hill Companies, Inc. All rights reserved LO 10.7 Describe how to archive a patient’s records Patient’s record can be archived – The patient then no longer appears in the routine search function; however, the medical record is not removed from the EHR program Archived patient data can be viewed and printed, and the patient record can be reactivated if needed Chapter 10 Summary