Substitute Updates Office Manager’s Meeting July 26, 2012
Year in Review 1,700 substitutes 55,000 jobs filled 309 average jobs daily 6,700 students served daily by a substitute 1,366 returning substitutes 924 attended returning substitute meetings in June 527 non-certified teachers 395 certified teachers 81 substitutes hired into full time positions 400 returning substitutes will attend meetings in August
Substitute Shortages Mondays and Fridays Special Education Teacher assignments Paraprofessional assignments Jobs unfilled using the calling system
“The System” Job createdOnlineVisible immediately Displays current and future jobs Calling System Two calling cycles: 5:30 am – 11:00 am 6:00 pm – 10:00 pm Calls for jobs today and tomorrow
Troubleshooting Returning Substitute Meetings in June Updated all profiles Verified certification Interest in long term assignments Subject/Grade level preference Retrained on the online substitute management system “No calls” Requested substitutes mark themselves unavailable Locations Dates Spoke about shortages Increased compensation
Substitute Requests Utilize special instructions requests Parking instructions for senior high campuses Packet/Folder of information Daily schedule Bell schedule Emergency phone numbers Emergency procedures Class list Seating chart Classrooms unlocked Online announcement access Notification of cancelled assignments Early Release Days
Compensation Professionals No cumulative/consecutive days Any Assignment ($96/day) Single Assignment: 21 days or longer ($228/day) Must be approved prior to first day of assignment No retro pay adjustment Paraprofessionals No cumulative/consecutive days Any Assignment ($9/hour) Single Assignment: 21 days or longer ($10/hour) Must be approved prior to first day of assignment No retro pay adjustment
Early Release Days If entered as a half-day, must be released after 4 hours Full day, may require to stay and work
Nurses Must be entered into online management system prior to assignment Ensures access to computer systems Eliminates last minute phone calls to CTA or Human Resources
Long Term Assignments Enter only days when campuses are open Paying substitutes for days no teachers are working
Technology Tips Utilize both the teacher/campus favorites list Special Instructions (online and call) Type of Special Education Assignment Coaching Assignment Grade/Subject Details Miscellaneous (Field Day, Field Trips, Finals, Etc.) Notification Does not notify if there is a cancellation Please have staff member call substitute to cancel
Questions?