RECOMMEND 2nd Working summit FINANCE Ingrid Rozhon 28th Nov 2012 Peterborough

AGENDA Status Quo of 1st reporting period Leasons learnt Timetable for 2nd reporting period Status Quo: 1st Shared costs Timetable for next Shared costs Outhers 28th Nov 20122

Status Quo of 1st reporting period: Reporting period: 15th Dec th June th Aug.: Deadline for partner report and FLC confirmation to LP 1st Oct.: Projects reports to JTS by LP ( ) 2nd Oct.: Docs originally signed to JTS (postal service) 21st Nov: written feedback by JTS 4th Dec.: deadline for feedback 28th Nov 20123

Status Quo of 1st reporting period: All partners have submitted payment docs to LP PP2 will have to claim their costs in next financing period Expected payment of ERDF contribution: Dec th Nov 20124

Lessons learnt for our next financing period General advice: P l e a s e ….  keep our deadlines!  start with your reporting in time!  send us ONLY your final version of docs! 28th Nov 20125

Lessons learnt for our next financing period Feedback to Annex 5b) INTERREG IVC Partner control confirmation (ressources PP control confirm) NO changes in this template are allowed! (keep e.g. logos, content, footnote etc!) put the correct date for the current reporting period in The total sum must be the same amount as in your expenditure list! Don´t forget: signature, stamp 28th Nov 20126

Lessons learnt for our next financing period Feedback to Recommend Expenditure list Admin costs: they are calculated automatically & have to be included (no proof necessary) The total sum must be the same amount as in Annex 5b! English version Don´t forget: signature, stamp 28th Nov 20127

Lessons learnt for our next financing period Feedback to Annex6 INTERREG IVC Control Report incl Control Checklist Admin costs: they are calculated automatically & have to be included (no proof necessary) The total sum must be the same amount as in Annex 5b! English version Don´t forget: signature, stamp 28th Nov 20128

Lessons learnt for our next financing period Feedback Annex2 ONLY WHEN DECENTRALISED 28th Nov CentralisedDecentralised CZItaly EEAustria SIBulgaria PLUK CEED UK Peterborough

Lessons learnt for our next financing period FEEDBACK to ONLINE REPORT Please use for our next financing period our revised report template All in your template mentioned RECOMMEND activities have to be detectable / documentated for FLC / JTS -> Obligation: publication on our project homepage –e.g. media work; please send us all your publications (e.g. press releases, media articles, invitations, publications…) 28th Nov

Lessons learnt for our next financing period FEEDBACK to ONLINE REPORT When sending us press releases (as pdf), we need the following additonal information in English: –1 headline –1-3 short sentences summary of main content –Date of publication EXAMPLE (see: Headline: New EU funded initiative to foster ECO-MANAGEMENT and ECO-INNOVATION at regional level Summary: 1st July One of the EU´s priorities is to foster efficient, greener and sustainable use of resources. Based on that vision 9 partners from 8 European Union Member States have established a common international project called "RECOMMEND". It started on 1st January (Read more…) 28th Nov

Lessons learnt for our next financing period FEEDBACK to ONLINE REPORT When sending us Media articles, we need the following additonal information: –name of media where article was published (mother language) –Date –Article as pdf EXAMPLE (see: Черноморски общини / Black Sea Municipalities (BG) July 2012 download (360 kB)download 28th Nov

Lessons learnt for our next financing period Shared cost Status quo of 1st Shared cost claim: 1.048,75 EUR –3 partners are pending Please state the correct reference!!!! DO NOT FORGET to claim this shared cost invoice in your 2nd financing report!!! 28th Nov

Lessons learnt for our next financing period FROM TRAINING SESSION TO 2nd PERIOD 28th Nov

TIME TABLE 2nd Reporting period reporting period: 1st July 2012 – 31st Dec th Feb 2013: Partner report & FLC confirmation to LP Incl. 1st Shared cost invoice st April 2013: Project reports to JTS June 2013: Expected payment of ERDF contribution 28th Nov

TIME TABLE for next Shared costs The costs are ONLY estimated!!!!! Overall PM: invoice from ConPlusUltra: project management Study: invoice from Greenovate: good practice study PR: invoice from Cyberstep GmbH: Corporate design, homepage 28th Nov When/ letter from LP sent to partnersWhat (services) Approx. Amount Allready invoiced Share per partner (8 partners have to share shared costs) Jun.12Overall PM€ 8.390,11yes€ 1.048,76 Mär.13Overall PM / Study / PR€ ,00No€ 6.937,50 Okt.13Overall PM / RIP Moderation€ ,00no€ 4.062,50 Apr.14Overall PM / RIP Moderation€ ,00no€ 4.062,50 Nov.14Overall PM€ ,00no€ 3.000,00

TIME TABLE for next Shared costs next shared cost letter from LP to partners: March 2013 After payment to LP -> claim for reimbursement in 3nd financing period 28th Nov

OTHERS Please keep in mind your individual budget and make a timetable and activity plan in time how you will invest your budget! 28th Nov What Comp3 PP Costs of regional experts to develop and coordinate the RIP ,00 LP 15500, PP , PP , PP , PP , PP , PP , PP , PP What Comp4 PP Costs of experts for development and assessment of pilot action ,00 Costs of experts for development and assessment of pilot action ,00 Costs of experts for development and assessment of pilot action ,00 field mission, organisation, hosting, rent, catering ,00 field mission, organisation, hosting, rent, catering ,00 field mission, organisation, hosting, rent, catering ,00

Thank you for your attention 28th Nov