RESIDENCY 101 March 23, 2012 Rynn Ziller, Ed.D. Jimmy Renfro, M.Ed. Lauren Griffin, M.S.

What IS ERAS? Electronic Residency Application Service The online common application for most AOA and ACGME internship and residency programs.

ERAS Online Application Main site/login: Other useful areas of the site: Click on “ERAS for Residency Applicants” and then “Resources to Download” Lots of great tutorials!

Costs to Consider Be Prepared to Pay: $85 for first 10 programs, per Match (AOA, ACGME), per specialty* (*Class of 2012 figures). Goes up incrementally per program after first 10 applied ($ each) Consider all travel expenses! Estimate ~ $500 per visit

Matching Services NMS – National Matching Service. Used by osteopathic programs and students during osteopathic match for residency selection NRMP – National Resident Matching Program. Used by allopathic programs and students during the allopathic match for residency selection SF Match – San Francisco Matching Program. Early matching program for some Neurology and Ophthalmology residencies. This match does not utilize ERAS (but you may need ERAS for PGY-1)

What’s The Difference? ERAS is the application service NRMP, NMS & SF Match are the matching services You MUST register with the matching services separately in order to participate in their match

How Does ERAS Work? Applicants receive an electronic ‘Token’ (password) from their assigned Dean's office, and use it to access the MyERAS website. Applicants complete their ERAS application, select programs, assign supporting documents, and transmit their application to programs.

Student Affairs/Career Services receives notification of completed application, and starts transmitting supporting documents: Transcripts (around 9/1) Letters of recommendation (at least 3, max of 4) Photos (ID photo can be used) MSPE/Dean's Letters ( National AAMC Date : 10/1/12 for ACGME, 10/15/12 for AOA) Examining boards receive and process requests for score reports; UNTHSC cannot process these. Programs contact the ERAS Post Office on a daily basis to download application materials. Components of ERAS

Direct ERAS Questions To… 1.ERAS Help Desk (202) Career Services ERAS Help 2.Career Services ERAS Help

Letters of Recommendation Career Services maintains (5 years) Shoot for 4-6, specialty-specific Clinical Faculty! “Confidential” status Program perception! LOR Request Form (for preceptor) Summary Request (OrgSync)

Personal Statements One page ( appx words ) Specific to your chosen specialty / career goals Components: Explain your specialty choice and how you arrived at it, including a discussion of medical school rotations, clerkships, and other experiences that helped you formulate your decision. Also, why medicine as a career? Describe what you are seeking in a residency program, i.e. research opportunities, academic research, etc. Discuss your career goals; what do you plan to do in your chosen field? How can the residency program help you achieve your goals? Send to Career Services for review

ERAS Timeline End of June/July 1, 2012 – ‘Tokens’ are distributed by Student Affairs. AAMC/ERAS has to release them. notification will come from ERAS. July 1, 2012 – Applicants can *begin* completion of the online common ERAS application. July 15, 2012 – Osteopathic programs begin accepting online applications (programs cannot view Dean’s Letters until 10/15)

September 15, 2012 Allopathic (ACGME) programs begin receiving online applications. October 1, 2012 MSPE/Dean’s Letter for ACGME applicants released (programs cannot view before this date). October 15, 2012 MSPE/Dean’s Letters for AOA applicants released (programs cannot view before this date). ERAS Timeline (cont’d)

Anatomy of a Dean’s Letter 1. Identifying Information/Unique Characteristics (from ‘Student Profile’/CV) 2. Academic History/Academic Progress (from Transcript/Curriculum) Clinical Comments – Final Evaluation “Summative” rather than “Normative” comments 3. Dean’s Summary (from Interview and Profile) Career Services ‘ERAS’ Page Career Services ‘ERAS’ Page Online Sample > Career Services ‘ERAS’ PageCareer Services ‘ERAS’ Page

What Can I Do Now? March – August Complete your Dean’s Interview Complete your ‘Student Profile’ – REQUIRED March – April Set up meetings with Peer Advisors April – July ERAS and Dean’s Letter Workshops

Peer Advisors 2012 NameMatch TypeSpecialtyLocation Brad BarhamACGMEPediatricsMO Colby BrownleeSF Match/ACGMEOphthalmology/TransAR/TX Jon-Michael Cline *ACGMEFamily/Couples *TX John “JD” DanielsACGMEPathologyTX Amanda Brooke HallAOAFamilyTX Melanie LagomichosACGMEOB/GYNNJ Michael MayoACGMEInternal MedicineFL Patrick MullinACGMERadiology/TransSC Josh PayneACGME Orthopaedic Surgery ROME ScholarTX Stefanie RustACGMEFamily/EmergencyAR Amby Schniers *ACGMEFamily/Couples *TX Daniel TownsendACGMEInternal MedicineMN

What Can I Do Now? March – June Continue to work on CV & Personal Statement Now – July More residency counseling with Eryn Loney/Dr. Nash

What Can I Do Now? April – June Continue to request letters of recommendation Request letter to be written: %20for%20Letter%20of%20Recommendation_2011_final.pdf %20for%20Letter%20of%20Recommendation_2011_final.pdf Request for Career Services to provide feedback:

What Can I Do Now? April Participate in “Class Chats” facilitated by Peer Advisors April – September Dean’s Letters are written – students review Direct all questions to Career Services

Things to Remember Your UNTHSC “Live” account is the official mode of communication during 4 th year Keep good records Always check program deadline dates Our goal is to respond back to you within one business day during the work week. Just keep in mind the size of the class and volume of records!

Resources and Contact Info Jimmy RenfroLauren Griffin Assistant Director, Career ServicesCoordinator, Career Services EAD 116-BEAD 110-B (817) (817) For CV, Personal Statement, and other ERAS help:

RESOURCES Residency 101 site Careers in Medicine site Student Affairs/Career Services site: MyERAS Tutorial ERAS Survival Guide These will be distributed in the coming months