1. Technology and Advising:
A Career Services Model for Streamlining the ERAS and MSPE Processes

2. Who We Are Andy Axsom, MBA Jimmy Renfro, M.Ed. Lauren Griffin, M.S.
Director of Student Development
Jimmy Renfro, M.Ed.
Assistant Director, Career Services
Lauren Griffin, M.S.
Coordinator, Career Services

3. The Advising Process

4. Square Pegs into Round Holes
Astronaut John L. Swigert with the "mailbox" rig improvised to adapt the Command Module's square carbon dioxide scrubber cartridges to fit the Lunar Module, which took a round cartridge.

5. UNTHSC Overview Texas College of Osteopathic Medicine
Graduate School of Biomedical Sciences
School of Public Health
School of Health Professions
Physician Assistant Studies
Physical Therapy
UNT System College of Pharmacy

6. Enrollment Trend – Historical
FY 2009

7. Advising Implications
Number of contacts
Increased class size (205 current, up to 240 in 2015)
Growing complexity of residency programs/specialties
Higher level of student expectation
Creation of central Career Services office with dedicated advising
Dean’s Interview/MSPE process

8. Advising Trends

9. Advising Roles Dean’s Office
Residency Counseling – formulating a strategy for applying to residency
Dean’s Interview – defining career goals and medical specialty
Career Services
Facilitating Dean’s letter process
Maintaining application documents
Advising on ERAS process
Medical Student
Fill out student profile
Schedule Counseling and Interview

10. Universal Campus Login

11. Dean’s Letter System Dashboard

12. Interview Scheduling

13. Dean’s Letter Student Profile

14. FERPA Protection Page

15. ERAS Profile Mirroring

16. Optimize Use of In-House Technology
Minimal expenditure
No license agreement
In-house team to tailor it to our needs
Universal to entire university system
Eliminates steps in the process [instead of adding]
Can pull data from EIS, Clinical Comments, OrgSync API
Students don’t have to learn another system

17. Maximize Student Engagement
Meeting students “where they are”
Student schedules are not necessarily 9-5
Can be accessed from anywhere with internet access
Cuts out details – allows time for other presentations
Leverage growth
Allows our office to reach out to other programs
Remote site students
Office growth