TPC All Committees Meeting November 21, 2013. At the End of the Day Fix some of the problems that get in the way of members having more fun …. without.

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Presentation transcript:

TPC All Committees Meeting November 21, 2013

At the End of the Day Fix some of the problems that get in the way of members having more fun …. without losing a ton of money!

2013 BOG Objectives Bring Fun Back to the Club – A Culture Shift Perhaps Fix the Café Site Enhancements – Particularly the Café, Patio, and Grounds Execute the Lower Court Project (aka: South Property Enhancement Project) Plan and Allocate for the Ultimate Replacement of Our 54yr Old Main Pool Engage More Member Participation Around the Governance of Their Club

2013 Results Fixed the Bar & Grill Created a Comprehensive, Club-wide, House & Grounds Long- term Growth Plan (A Very Big Deal) Adopted New Club-wide Software (Holy ….!) Locker Rooms: Right Decision, Horrific Execution Paved the Road for a Long-term Capital Improvement Program – Survey, (1-yard line for Vote and Early Stage Implementation) Regained Control of Non-Member Usage Formulated an Official TPC Member Code of Conduct Instituted Change of Control Plan for Better Long-Term Governance Continuity Failed – Engaging Membership in Club Governance (but not for lack of trying) Failed – Bringing the Fun Back

2014 Board of Directors Park Allen (Vice President) Brian Bank Paul Bressie (Treasurer) Matt Chatham Courtney Finnegan (Secretary) Kim Logie Chip Moreland Nancy Shapiro Cris Schonefeld Ross Seymore _________________________________________ Special Thanks to Our Out-Going Board Members: John Hoffman Tami Pias-Lee Michel Seifer

2013 House & Grounds Committee Committee Members Cris Schonefeld (Chair) Valerie Behrendt Dayle Smith Bell Objectives: Development of Overall Master Plan Café Interior/Exterior Refurnishing Lower Court Project Main Pool Renovation (ultimately) Tree Maintenance/Removal/Plantings Entry Stairs to Property - Fitness Side

2013 House & Grounds Accomplishments FebruaryPresented Master Plan concept to BOG Obtained Bids from Designers March/AprilPresented first round of cafe & patio designs. May/JuneExplore kitchen expansion/improvement options Refine Cafe & Patio furnishings plans Meet with Town re: 500 sq. ft. advantage JulyPresented Cafe Bar & Interior Design Package Finalize Budget and Order Specs for Cafe & Patio Present kitchen improvement options/budget – consultants working on specifications Present Tennis and Pool Improvement First Thoughts/Sketches Obtained approval for temporary heaters AugustCreate Story Boards for Cafe, Patio and Pool Furnishings Selections To date we are waiting for a vote of membership to start Kitchen/Café project. In addition, we are working on refurbishing the boys and girls locker rooms. Jerry might have a few more things to add such as new stairs up to fitness facility, tree removal and long term plan for existing trees, repaving of path…

Initiation Fees Dues Non-Member Surcharges Revenues Expenses Aquatics Fitness Tennis Youth Activity Specific Member Charges Non-Member Activity Charges Activity Fee Activities – Set at Operational Breakeven Monthly Debt Retirement Fees Mortgage Personnel/Operations- Aqua Personnel/Operations - Fit Persn/Ops - Tennis Persn/Ops - Youth TPC Comprehensive Financial Model 20% 80% Administration Facility Operations (to include Café) “ A ” - Operating Cash/Checking Acct I “ C ” - Capital Reserve “ Replacement ” $250,000/yr “ B ” - Emergency Reserve Savings Account Half of Year End Balance II “ D ” - Capital Expense (New) Capital Expenses iii