Strategic Planning System Sacramento City College Strategic Planning System ….a comprehensive system designed to form a reliable, understood system for planning, resource allocation and continuous process improvement to ensure mission accomplishment….

Planning History Highlighted in 1997 & 2003 Accreditation Reports Need for more comprehensive system Several iterations proposed and tested since 2003 President’s Direction in January 2007 –Establish a comprehensive ‘plan to plan’ –Include all component parts –Work with all constituency groups –Implement in Fall 2007 for Academic Year plan Strategic Planning System implemented in Sep 2007 –Working on campus community acceptance and understanding of the system

An Example Application Situation: Tracking data shows that the student support program that you are managing has had a rapid increase in the number of students that are being served. As you look at your next year’s departmental unit plan, you identify an adjacent area that needs to have a minor remodeling project done, some new office furniture installed and one additional classified staff member to meet the growing student needs. Q: How do you go about obtaining the resources that you’ve identified??

An Example Application Situation: Tracking data shows that the student support program that you are managing has had a rapid increase in the number of students that are being served. As you look at your next year’s departmental unit plan, you identify an adjacent area that needs to have a minor remodeling project done, some new office furniture installed and one additional classified staff member to meet the growing student needs. Q: How do you go about obtaining the resources that you’ve identified?? A: The Strategic Planning System

Why a Planning ‘System’? Mission Accomplishment, have many meanings to many people/groupsPlanning processes, designed to achieve Institutional Effectiveness and Mission Accomplishment, have many meanings to many people/groups Multiple guidelines for managing a large, complex organization seeking continuous process improvement Many component parts with supporting plans that must be interconnected Entire System: Mission/Data Driven / Outcome Based All Stakeholders need to participate –Faculty & Staff –Students –Managers –Community that is being served

Component Parts Derived from –State mandates –District planning effort –Student & Community needs –Data Analysis –College planning process: Family of Plans Strategic Master PlanBasic Components (Strategic Master Plan) –Strategic themes and directions (district) –Values Mission –Vision & Mission –Strategic Goals & Unit / Program Objectives –Family of Plans: Institutional, Program, Unit, & Resource Allocation –Data, Outcomes, Measurement & Feedback

Strategic Directions ….alignment with our district counterparts Student Success Access and Growth Teaching and Learning Effectiveness Community and Economic Development Organizational Effectiveness

SCC VALUES Fundamental beliefs that drive organizational behavior and decision making Working together…. Inspiring achievement….. Pursuing excellence…

Mission Vision and Mission Statement of strategic intent –Direction and Purpose over the medium to long term (3-5 years) –Basis of resource allocation decisions Our Vision Statement….what we want to be…our ideal state as an effective organization ‘SCC seeks to create a learning community that celebrates diversity, nurtures personal growth, and inspires academic and economic leadership’

Our Mission Our Mission ….our reason for existence, campus community focus student learning SCC is an open access, comprehensive community college, serving a diverse student population. We provide a wide range of educational opportunities and support services leading to transfer, career advancement, basic skills development and personal enrichment. Our commitment to continuous improvement through outcome-guided assessment, planning and evaluation promotes student learning. Through these effort, we contribute to the intellectual, cultural and economic vitality of the community.

SCC Family of Plans Strategic Master Plan Educational Plan Resource Management & Capital Outlay Plan Student Support Services Plan Professional Development Distance Education Marketing Safety & Security Information Tech Enrollment Management Other Program Plans Resource Plans FinancialFacilitiesFacultyClassifiedStaff InformationTechnology Program Plans Operational Unit Plans U n i t P l a n s Institutional Plans Foundation

Planning Cycle Overview, Timelines and Key Components DATA EVAL - - OUTCOMES - - SLOs/GELOs - Environmental Scans - - Student Surveys - - LRCCD Strategic Plan - - Accreditation Standards - - Effectiveness Reports - - Metrics - Program Review Strategic Master Plan Strategic Goals & Directions Set Family of Plans Objectives Set Resource Needs Defined Resource Allocation Plan Implementation 1 Jul 20XX FEEDBACK Aug/Sep Sep/Oct Oct-Apr May/June

SCC Annual College Plan Mission College Goals Data / Outcomes Unit PlansProgram Plans ObjectivesObjectives Resource Allocation Decisions Outcomes Execution AnnualCollegePlan

Strategic Planning System goal attainment and mission accomplishmentA reliable, understood system for planning and resource allocation designed to ensure goal attainment and mission accomplishment Many components/facets: data driven –Entire system is data driven planning cycle –The planning cycle includes: Evaluation, integrated planning, resource allocation, implementation and re-evaluation OUTCOMES –Resource allocation is linked to Mission, Goals, Objectives and measurable/defined OUTCOMES –Evidence & Data back up all actions and decisions Continuous Process Improvement Mission AccomplishmentContinuous Process Improvement and Institutional Effectiveness result in Mission Accomplishment

Strategic Planning System WEB SITE Lots of information that must be accessible to the college community and easily maintained and updated Plan detail, blank forms, schedules, outcomes, data and final allocation decisions posted for college wide review Still be refined, but now available on line INSIDE SCCINSIDE SCC = our new website:

Strategic Planning System Summary Comments Strategic Planning System Processes implemented Fall 2007 Resource allocation decisions for Academic Year now completed –‘Executing’ the Plan –Assessing outcomes and collecting data Planning Cycle underway Student Learning Outcomes, program review, metrics and other ‘outcome’ measures are being refined Campus wide involvement is needed to improve the system!!

Resource Allocation College Discretionary Funds Classified Staff Faculty Financial Facilities InformationTechnology District Process & Funding IntegratedCollegeDiscretionaryFunds