91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Strategic Collaborative Sourcing Using the Power of the Web to Collaborate on Procurement Presentation at the 91 st Annual NAEP Conference Maggie Camstra, Purchasing Manager, South West Texas Junior College George Kuzma, Business Manager Manhattan College

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Strategic Collaborative Sourcing Background on Collaborative Procurement o Early Manhattan contracts with Unimarket, launches design process on Collaborative RFx o Late 2009 – UNSH contracts with Unimarket, becomes major design partner in RFx o March, 2010 – first release introduced at annual NAEP by USNH o – RFx now being deployed by customers o This presentation reports on results from two customers, Manhattan College and Central Ohio Technical College

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Background on COTC Public four campus operation with 5,000 students Active bid management requirements Leverage State of Ohio, E&I, IUCPG contracts among others Need to bid own projects Want to collaborate with others Member of 23 institution OACC Contracted with Unimarket for eSourcing (RFx), June, 2011 Configured and live within 4 weeks Trained procurement department buyers Launched first collaborative bids (internal collaboration) Worked with OACC to launch first external collaborative bid (Energy management) Intend to add eProcurement modules in July, 2012

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Background on Manhattan College Private college located in New York City 3200 students Active bid event setting Leverage E&I and contracts established through consortium Bids own projects Collaborates with others Member of Lower Hudson Catholic Consortium (10 institutions) Contracted with Unimarket for eProcurement and eSourcing, March, 2009 Integrated to Banner Over 150 end users, approvers Active user of RFQ functionality (rapid quotes) Active initiator of Collaborative RFx events

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Selected Features that Boost Collaboration User Dashboard supplies up-to- date status on all sourcing activity Task tab provides alerts for sourcing activity and communications

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Selected Features that Boost Collaboration Timely Notifications

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Selected Features that Boost Collaboration Ability to accommodate multiple bid event types

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Selected Features that Boost Collaboration Ability add internal and external collaborators

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Selected Features that Boost Collaboration Ability for collaborators to add unique specifications and scorecard criteria

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Selected Features that Boost Collaboration Online forums facilitate immediate communications between collaborators, evaluation teams, bidders, etc.

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Collaborative Experiences at COTC Internal Campus Salting Future Plans Athletic supplies Allied health supplies Promotional supplies Construction bids IT Supplies External Energy Management Future Possibilities One Card IT Shared Services Benefits Outsourced Custodial Services

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 12 Internal Collaboration at COTC

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 13 External Collaboration in the OACC

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Collaborative Experiences at Manhattan Frequent User of Unimarket’s RFQ (Rapid Quote) Feature

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Active RFQ Setting at Manhattan

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Collaborative Experiences at Manhattan Growing User of Unimarket’s RFx Feature Campus salt treatment Locker removal/replacement MicroSoft Office Licenses Mattresses

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California RFx Experience at Manhattan

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Benefits End-to-end process efficiencies through the Web Links in evaluation team -- time saver for them, time saver for Procurement office Brings multi-campus “same” bid needs together No need to wrestle over specifications when collaborating Pools purchasing demand when externally collaborating – lowering unit pricing for all Do not have to be a Unimarket customer to participate in bid events

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Lessons Learned Suppliers may resist “revised” sourcing method End user departments may resist as well! Not all bidders are technically savvy Achieving external collaboration still takes effort, communications Take the time to set up standard evaluation criteria used on all bid events

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Invitation to Participate in a Live RFx The presenters will discuss a live RFx opportunity during the presentation that attendees can consider joining as collaborators.

91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California 91 st Annual Meeting & Exposition April 1 – 4, 2012 Anaheim, California Questions and Answers Thank you!