Tempus project ICT 4 UM Kick-off meeting Moscow, February 11, 2008

2 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Content Overview Consortium Project objectives Workplan (activities) Tasks of each partner Budget General issues

3 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Overview Supporting and facilitating active uptake of Information and Communication Technologies for University Management in Russian Universities (ICT 4 UM) 2 year Tempus-TACIS JEP Project number: UM_JEP (RU) grant holder: Saarland University Coordinator: EURICE GmbH Maximum grant amount: € Cost of action: € Co-financing: € Project period: –

4 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Background Activities in the area of ICT uptake in Russian HE (incl. for University Management) – long-term priority Significant efforts in reforming University governance starting from early 90ths (Tempus, national initiatives, Innovation Education Project) Pre-existing links between the partners ICT for University management – Tempus priority in 2006 Submission on December 15, 2006

5 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Consortium Germany Universität des Saarlandes – IWi, Saarbrücken - grantholder European Research and Project Office GmbH - EURICE, Saarbrücken IMC AG, Saarbrücken Spain Universidad de Valencia, Valencia Russia (1 governmental body + 3 Universities) State Research Institute for Information Technologies and Telecommunications "Informika", Moscow Tver State University, Tver Petrazovodsk State University, Petrozavodsk Saint-Petersburg State University of Information Technologies, Mechanics and Optics, Saint-Petersburg Individual expert Prof. Nikolay Shkolyar, Madrid

6 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Project objectives Overall project objective: To support the process of University governance reforms in the Russian higher education through supporting and facilitating further introduction of ICT and networking in University Management.

7 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Project objectives Specific objectives: To study and benchmark European and Russian best practices and success stories in the field of ICT for University Management and to develop recommendations for Russian Universities To improve University Management in the partner Universities by optimising selected managerial processes in University Administrations

8 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Project objectives To create Russian Consulting and Information Centre "ICT for University Management " with the mission to assist Russian Universities in introducing ICT for management To improve ICT knowledge and skills of a group of University managers and administrators in Central and North-West Russia and beyond

9 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Project outcomes / activities 1.Comparative Best Practice Case Studies on introduction ICT and networking for UM Study Visit of the working group to the EU Universities Russian Case Studies and recommendations development 2.Improved UM in 3 partner University Training workshop for Russian experts in Saarbruecken Analysis of business processes in partner Universities 3.Centre “ICT 4 UM “ Setting up the Centre Cente’s pilot operation 4.ICT4UM Training programme (3 workshops) 5.Dissemination, Management, QQ

10 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Workplan (activities) Having the project up&running Month 2 ( ) Kick-Off Meeting, Moscow (all) Month 3 / 4 (dates ??) Basic project website is online Informika (design, hosting, etc.) EURICE texts in English and Russian Month 5-6 (May-June) Purchase of the equipment for the Russian partners Eurice – coordination, documents – Russian partners

11 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Workplan (activities) Outcome 1. Month 4 / 6 (dates ? April / June ?) Study visits of the working group to the EU Universities -3 study visits (to Germany – combined trip to Saarbruecken and Hamburg????, and Valencia) -8 Russian participants (2 of each RU institutions) + respective involvement of EU partners -Outcome: trip reports Month 6-12 (June-December) Material gathering in Russia and Recommendation Paper writing -Working group meeting (location??, June-July???) -Material gathering (short site-view trip are possible) -Hard deadline for the document delivery – December 15

12 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Workplan (activities) First year dissemination workshop December January 2009 Location: Moscow??? St. Petersburg??? Target group: heads of IT services, vice-rectors for NIT, representatives of selected national projects, etc. Scope: 1-2 days, participants Speakers: ICT4UM working group – cases gathered through the project, selected Russian “success stories”, representatives of funding agencies.

13 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Workplan (activities) Outcome 2. Month (September - November 2008) Training workshop for multipliers (IWi, IMC, EURICE – facilitator) In-depth presentations of selected methodologies and solutions (tailored to potential uptakers) Scope 1-2 days, Russian specialists Requirements: practical experience in installation and maintenance of complex CAMS, knowledge of environments in partner Universities, ability to communicate in English Purchase of ARIS licences Potentially: invitation of a representative of LETI (the Russian University which is using SAP solution)

14 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Outcome 3. (resp. Informika) Month (June – December 2008) Setting up the Centre -Selection/recruitment of 2 staff members, initial training, if needed -Setting up the office incl. equipment installation -Converting the project’s website into the Centre’s website -Promotion (via Informika’s mailing lists, on the website, at events,…) Workplan (activities)

15 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Dissemination Promotion in your home institutions (incl. websites) Informika channels (potentially incl. NTF, the Ministry, the Agency, etc.) Management Kick-off 1 st year coordination meeting (Valencia??), dates (???), normally 1 representative per partner Communication, documentation and reporting (EURICE) QQ 3 peer-view visits to Russia (overall) Workplan (activities)

16 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Activities in the 2 nd project year 3 multiplication workshops (Tver, Petrozavodsk, St. Petersburg), months Analysis and optimization of selected business processes (Tver, Petrozavodsk, St. Petersburg), ARIS, Case reports. Months ICT4UM office’s pilot operation (incl. newsletters issuing, communication, FAQ maintenance, etc.) Final project dissemination seminar (October-December 2009) Final project coordination meeting (January-February 2010) Workplan (activities)

17 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Tasks of each partner all partners strategic decision-making concerning the directions of the project implementation planning the project activities internal quality control, assessment and monitoring expert evaluation of the project results DISSEMINATION

18 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Tasks of each partner IWi, IMC Content-wise organization of the study visits to Saarbruecken and Hamburg (support from EURICE) Content-wise organization of the training workshop in Saarbruecken Consulting/advising UdValencia Organization of the study visit Hosting the 1st year coordination meeting

19 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Tasks of each partner Informika Participation in study visits and training Hosting ICT4UM office (incl. website, staff, etc.) Key role in dissemination (incl. the lead in annual dissemination events organization) Chairman of the working group for Recommendations development Liaisons with policy-making bodies, other relevant initiatives Tver, Petrozavodsk and St. Petersburg Participation in study visits and training Delegation of representatives to the working group Uptake of the tools and analysis of business processes Active contribution to the annual events Event organization (2 nd year)

20 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Tasks of each partner Eurice GmbH Management of the project Everyday internal and external communication regarding project administration Project documentation and filing Keeping track of the project finances Internal reporting and reporting to the EC/ETF Coordination of the activities Consortium meeting organization

21 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Estimated budget of the action

22 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 General Issues Activity plan Dates / locations Logo Website Local coordination Involvement of other partners (e.g. LETI) ? …

23 ICT 4 UM kick-off meeting, Moscow, February 11, 2008 Thank you for your attention! Andrey Girenko Project Officer Tel.: /