FMDG FMDG at Virginia Tech: A Synergestic Approach Virginia Tech Facilities Managers' Development Group : A Synergistic Approach Dawn Maxey, Facilities Services Manager Virginia Bioinformatics Institute Lylah Shelor, ISB Facilities Manager Information Technology

FMDG FMDG at Virginia Tech: A Synergestic Approach What is FMDG? The Virginia Tech Facilities Managers’ Development Group is a leadership group comprised of representatives from university departments and units, tasked with addressing specific concerns of and facilitating communication among facilities management personnel

FMDG FMDG at Virginia Tech: A Synergestic Approach Background Established in January 2005 Established in January 2005 No formal position classification for facilities managers at Virginia Tech No formal position classification for facilities managers at Virginia Tech Recognized need to pool resources in identify solutions to facilities related issues Recognized need to pool resources in identify solutions to facilities related issues Effort to avoid duplication of efforts by tapping into existing resources Effort to avoid duplication of efforts by tapping into existing resources

FMDG FMDG at Virginia Tech: A Synergestic Approach Objectives To identify and promote opportunities for professional development through enhanced coordination and communication between campus-wide facilities management staffs. To identify and promote opportunities for professional development through enhanced coordination and communication between campus-wide facilities management staffs. To provide a network that enables facilities managers to obtain knowledge and skills to improve efficiencies through a synergistic effort. To provide a network that enables facilities managers to obtain knowledge and skills to improve efficiencies through a synergistic effort.

FMDG FMDG at Virginia Tech: A Synergestic Approach FMDG’s Role Within the University Virginia Tech’s tri-part mission: instruction, research, and public service Virginia Tech’s tri-part mission: instruction, research, and public service Motto: Ut Prosim (That I May Serve) Motto: Ut Prosim (That I May Serve) Mission of facilities at Virginia Tech: to provide safe, functional facilities, utilities, grounds and transportation services so that members of the Virginia Tech community can perform their various missions in an environment of excellence Mission of facilities at Virginia Tech: to provide safe, functional facilities, utilities, grounds and transportation services so that members of the Virginia Tech community can perform their various missions in an environment of excellence

FMDG FMDG at Virginia Tech: A Synergestic Approach Education, Training, and Personal Development Sponsoring programs of general interest to facilities managers and their staffs Sponsoring programs of general interest to facilities managers and their staffs Inviting guest speakers to present topics of mutual interest in the area of facilities management Inviting guest speakers to present topics of mutual interest in the area of facilities management Providing opportunities for specialized training and problem solving discussions for such topics as OSHA compliance; disaster recovery and emergency action plans; security; working well with contractors; improving purchasing processes; enhancing space planning efforts; and identifying effective approaches to maintenance Providing opportunities for specialized training and problem solving discussions for such topics as OSHA compliance; disaster recovery and emergency action plans; security; working well with contractors; improving purchasing processes; enhancing space planning efforts; and identifying effective approaches to maintenance

FMDG FMDG at Virginia Tech: A Synergestic Approach Education, Training, and Personal Development Providing information that enables facilities managers to better understand policies, procedures and processes required in maintaining campus facilities Providing information that enables facilities managers to better understand policies, procedures and processes required in maintaining campus facilities Identifying opportunities to share resources, expert knowledge and skills from different areas of campus and affiliated organizations Identifying opportunities to share resources, expert knowledge and skills from different areas of campus and affiliated organizations Providing mentors for new facilities managers and like personnel Providing mentors for new facilities managers and like personnel Providing opportunities for affiliation with professional organizations Providing opportunities for affiliation with professional organizations

FMDG FMDG at Virginia Tech: A Synergestic Approach Membership Available to facility managers employed at Virginia Tech and those that have a formal association with the university Available to facility managers employed at Virginia Tech and those that have a formal association with the university Managerial versus trades responsibility Managerial versus trades responsibility Currently 30+ members Currently 30+ members

FMDG FMDG at Virginia Tech: A Synergestic Approach Benefits of Membership Mentorship for new facilities managers and those with similar responsibilities Mentorship for new facilities managers and those with similar responsibilities Learning tours of university-wide facilities as well as other facilities within the university community Learning tours of university-wide facilities as well as other facilities within the university community Information to enable facilities managers to better understand policies, procedures, and processes required in maintaining university facilities Information to enable facilities managers to better understand policies, procedures, and processes required in maintaining university facilities Shared resources, expert knowledge and skills from different areas of university and affiliated organizations Shared resources, expert knowledge and skills from different areas of university and affiliated organizations

FMDG FMDG at Virginia Tech: A Synergestic Approach Resources Available FMDG website providing valuable facilities-related resources Training and professional development opportunities FMDG website providing valuable facilities-related resources Training and professional development opportunities FMDG’s exclusive library with more than 90 facilities- related books available for loan, including 86 published by APPA FMDG’s exclusive library with more than 90 facilities- related books available for loan, including 86 published by APPA Listserv access for FMDG members to exchange information and share ideas, as well as receive public awareness notifications that affect Virginia Tech facilities Listserv access for FMDG members to exchange information and share ideas, as well as receive public awareness notifications that affect Virginia Tech facilities Affiliation with APPA, and associate membership complements of the assistant vice president for Facilities Affiliation with APPA, and associate membership complements of the assistant vice president for Facilities

FMDG FMDG at Virginia Tech: A Synergestic Approach Collaborative Efforts Environmental Health and Safety Environmental Health and Safety Purchasing Purchasing VT Police Department VT Police Department Capital Design and Construction Capital Design and Construction Other Professional Development Groups Other Professional Development Groups –VT Laboratory Employee Professional Development Network –Roanoke Higher Education Center

FMDG FMDG at Virginia Tech: A Synergestic Approach Community Involvement PM ALTESS PM ALTESS –“The Information Gateway for the Army and DoD Acquisition Community” Roanoke Higher Education Center Roanoke Higher Education Center –"Dedicated to expanding the educational opportunities of the people in the Greater Roanoke Region"

FMDG FMDG at Virginia Tech: A Synergestic Approach Support from the Top “Leadership sees the group having an integral part in the advancement and improvement of facilities management operations at the university. The existing teamwork of the FMDG illustrates very well the dedication of the staff to the university… Further, the group’s objective to identify and promote opportunities for members’ professional development ties directly to one of the university’s core values identified in the university’s Strategic Plan: promoting personal and professional growth.” “Leadership sees the group having an integral part in the advancement and improvement of facilities management operations at the university. The existing teamwork of the FMDG illustrates very well the dedication of the staff to the university… Further, the group’s objective to identify and promote opportunities for members’ professional development ties directly to one of the university’s core values identified in the university’s Strategic Plan: promoting personal and professional growth.” -- James Hyatt, Executive VP and Chief Operations Officer

FMDG FMDG at Virginia Tech: A Synergestic Approach Recognition as Team Players “Facilities managers are crucial players in Virginia Tech’s quest to achieve Top 30 research status…state-of-the-art building designs will not produce the desired results without the enthusiastic participation of the facilities managers.” -- Bruce Ferguson Director of Design Services

FMDG FMDG at Virginia Tech: A Synergestic Approach Where Do We Go From Here? Need for increased membership/ participation Need for increased membership/ participation Continued success Continued success –Membership Surveys –Marketing efforts Staying proactive in the University Staying proactive in the University –Keeping abreast of new challenges

FMDG FMDG at Virginia Tech: A Synergestic Approach For more information on FMDG and its programs, please visit our website at Thank you for joining us today!