© 2001 Wadsworth, a division of Thomson Learning, Inc 1 Time Management Adjustment in your attitude and behaviors toward meeting daily demands, thereby decreasing stress

© 2001 Wadsworth, a division of Thomson Learning, Inc 2 Time Wasters Attitudinal Behavioral –Habits –Procrastination –Avoidance –Perfectionism –Unassertiveness –Work addiction

© 2001 Wadsworth, a division of Thomson Learning, Inc 3 Why People Procrastinate Easy vs. complex tasks Likeable vs. distasteful tasks Routine vs. new tasks (instant gratification)

© 2001 Wadsworth, a division of Thomson Learning, Inc 4 Situational Time Wasters Paperwork Reading material Telephone calls Inefficient meetings

© 2001 Wadsworth, a division of Thomson Learning, Inc 5 Effective Meetings Prior to the Meeting Prepare agenda –date, time, place –what to bring –topics for discussion

© 2001 Wadsworth, a division of Thomson Learning, Inc 6 Effective and Efficient Meetings During the Meeting –Keep to time limits –Deal with tardiness –Keep minutes –Goals visible –Next meeting date/time After the Meeting –Distribute minutes –Distribute meeting summary

© 2001 Wadsworth, a division of Thomson Learning, Inc 7 Time Management Strategies Plan and set goals Develop action steps Write to-do lists Delegate Determine peak energy periods Find hidden time Improve decision-making skills

© 2001 Wadsworth, a division of Thomson Learning, Inc 8 Goal Setting Smart Goals Specific Measurable Achievable Realistic Timed

© 2001 Wadsworth, a division of Thomson Learning, Inc 9 Goal Setting and Action Step Planning Goal Timeline 1. ____________________By: __________ Action Step: a. ________________ by: _______ b. ________________ by: _______ 2. ____________________ By: ___________ Action Step: a. __________________ by: ________ b. __________________ by: ________

© 2001 Wadsworth, a division of Thomson Learning, Inc 10 Delegation Considerations Delegator –Letting go –Empowerment Delegatee –Ability (e.g., skill) –Willingness Situation –Time constraints

© 2001 Wadsworth, a division of Thomson Learning, Inc 11 Steps for Successful Delegation Determine ability and willingness of delegatees Clarify the goal Define responsibilities and level of authority Provide training Break big tasks into smaller ones Compliment delegatee after each task Coach, don’t lead Require completed work

© 2001 Wadsworth, a division of Thomson Learning, Inc 12 Decision-Making Why People Get Stuck Fear of Unknown Fear of Conflict Lack of Knowledge Poor decision-making skills

© 2001 Wadsworth, a division of Thomson Learning, Inc 13 Effective Decision-Making Identify problem Write down the goal Consider all possible solutions Evaluate each solution Consider advantages and disadvantages of each Choose solution that best meets the goal Carry out decision Monitor