Excel Screen Slide 1 Column Row Cell Formula bar Column heading Row heading Worksheet tab

Spreadsheet Software Slide 2 A computer program used to record, CALCULATE, and analyze numerical data We will be using Microsoft Excel

Workbooks and Worksheets Slide 3 A WORKSHEET is one page in a workbook WORKBOOK A WORKBOOK is a group of similar worksheets

Columns COLUMNS are the vertical divisions on a worksheet The letters at the top of a column (A, B, C) are called Column Headings. Slide 4 Column Column Heading

Rows ROWS are the horizontal division on a worksheet. The numbers on the left side of the worksheet (1, 2, 3) are Row Headings. Slide 5 Row Heading Row

Cells A CELL is where a row and column intersect. Each cell has its own CELL REFERENCE which consists of a column and row. For example, the cell reference for the intersection of column C with row 4 is C4. Slide 6 Cell Name Cell

Active Cell Slide 7 The ACTIVE CELL is the current location of the insertion point,where data can be entered. It is outlined with a thick border. The active cell (C4) is shown in the cell reference box

Labels & Values Slide 8 Words or letters are called LABELS and are left aligned in the cells. Numbers in a worksheet are called VALUES and are right aligned in the cells.

Inserting and Deleting Slide 9 To INSERT a row or column: –Click Insert –Choose Row or Column –It will appear ABOVE the selected row To DELETE a row or column –Select the row or column –Choose Edit, Delete Click and drag over row headings to select rows

Moving Around Worksheets Move to a new cell by –Clicking in a cell with the mouse –Tapping TAB or ENTER –Tapping arrow keys Slide 10

Entering Data Slide 11 To enter data in a worksheet –Move to the desired cell –Key the data –Tap TAB or ENTER to record the data Data being entered in cell C5

Editing Cell Contents Slide 12 To edit data in a cell –Click in the cell that has the data –Then click in the formula bar –Use DELETE or BACKSPACE to delete data –Key new data –Tap ENTER or click the Enter icon Edit data in the formula bar Enter icon

Copying Data Slide 13 To copy data –Select the cell(s) and click Copy –Move to the new location and click Paste To copy data using the fill handle –Click and drag over adjacent cells to which you wish to copy –Release the mouse button Click the fill handle and drag over cells Release the mouse and data will be copied to cells

Changing Column Widths Slide 14 Click and drag the column heading border Click and drag a column heading border Double-click the column border to make the width fit the contents. To set an exact width in the Column Width box. Under Format select Column then Width and enter a number for the column width