Pupil Records Pupil Reports Surveys Club Records Database Applications

Pupil records and reports A database application

Input and Output Devices Input Keyboard Optical Mark Reader - OMR Output VDU / screen / monitor Printer

Data in the database SurnameForename FormTeaching Groups (Sets) AbsencesLates Emergency contact numbers Medical Information

Processing the attendance data OMR form is read automatically Computer finds pupils record in pupil table Computer updates the attendance record in the database This can be done for both the daily attendance sheet and the absence sheet

Creating Pupil Reports - using mail merge Create a report template using a word processor which includes variables for inserting the data e.g. the top of a report form might look like this Pupil Name > Subject > Tutor >Set >Date > Comment > Create a database containing the data required Load the report template Run mail merge program using the database which contains the data The computer will print out reports for each pupil inserting the data in the correct place

Advantages and Disadvantages Advantages The searching and sorting can be carried out more quickly than humans can do it The searching and sorting can be carried out more accurately than humans can do it Reports can be produced automatically Disadvantages Staff need to be trained The system is expensive and takes a lot of time to set up and maintain If the system crashes you may not be able to access the data

Club Records - a database application Input Devices Keyboard Mouse Scanner? Output Devices Monitor Printer Advantages Records can be searched and sorted more quickly and efficiently than humans can do it Records can easily be updates Disadvantages If the system crashes access to the data may not be possible Security measures will have to be taken to avoid hackers getting access to the data`

Survey Results - a database application Input Devices Keyboard Mouse OMR OCR Output Devices Monitor Printer Advantages Data can be analysed more quickly and accurately than humans can do it Records can be searched and sorted more quickly and efficiently than humans can do it Reports based on the analysis of the data are easily produced Disadvantages If the system crashes access to the data may not be possible Security measures will have to be taken to avoid hackers getting access to the data`