Center for Faith-Based and Community Initiatives Carol M. White Physical Education Program CFDA # F

Agenda Overview of program’s purpose Outline application info Address selection criteria Provide grant-writing tips

Program Purpose Initiate, expand, or improve physical education programs in order to help students meet state standards In school programs After-school programs

Target Population Students enrolled in grades K-12 attending public, private, nonprofit schools as well as home-schooled children

Program Activities Fitness education and assessment Instruction in motor skills Promote life long healthy lifestyle for students Promote positive social skills/cooperation Instruction in healthy eating habits Provide PE teachers up to date training

Program Results Improved physical well-being of students and an increase in number of students meeting state standards Promote professional development of physical education teachers

Applicant Eligibility Local education agencies (LEAs) Community organizations including faith-based organizations Applicant eligibility refers to organization and not individual

Application Information Applications available—April 1, 2003 Submission deadline—May 12, 2003 Grants awarded September ’03 Project period: 12 months Estimated number of awards: 198

Understanding the Process Grants process at ED: What Should I Know About ED Grants Applying for the Carol M. White grant: Grant application notice available at: Contact program office with questions: Ethel Jackson Phone:

Submitting the Proposal Original with signature and 2 hard copies Participate in e-Application pilot project Mailing address: U.S. Department of Education Attention: CFDA #84.215F 7 th and D Streets SW Application Control Center Room 3671 Washington, DC

Applying On-line Pilot Project e-Application No bonus point awarded for participating Could be faster and more cost effective for the applicant Follow guidelines in the application package Contact program staff with questions

Separate Competitions One competition for experienced applicants One competition for novice applicants 25% of total funding set aside for novice Maximum novice award: $150,000 Review definition of novice eligibility Any proposal requesting more than $150,00 automatically placed in experienced pool

Novice Eligibility Applicant has never administered this grant program Applicant has not administered a federal grant in the last 5 years Applies to all parties in a partnership Check block six on ED Form 424 Include partnership agreement in appendix

Proposal Format ED Form 424 Table of contents (1 page) Abstract (1 page) Narrative (25 pages) Budget Information Form (ED Form 524) Budget Narrative Appendices

Contents of Appendices GEPA Statement Partnership agreement Certs/Assurances Non-construction Programs Lobbying, Debarment, Suspension, Drug-Free Workplace Lower-Tier covered transactions Disclosure of lobbying activities No narrative or budget information should be placed in appendices

Absolute Priority Conduct needs assessment of target population Link project activities to addressing the need Develop measurable goals and objectives for project that will meet the need resulting in students meeting state physical education standards To be consider for funding applicants should:

Budget Guidance Allowable -- either permitted or not specifically prohibited Allocable -- necessary for project success Reasonable -- costs that would be incurred by “prudent” person Are the items or activities in my budget…

Allowable Costs Matching requirement: 10% Athletic equipment Curriculum (health and nutritional guides) Training for staff development 5% Cap on administrative costs Salary of a project director—project funds NOT intended to be a source for hiring staff

Unallowable Costs Grant funds may not be spent on extracurricular activities such as sports teams and ROTC Grant funds may not be used for construction Matching contribution must be allowable

Grant Writing Suggestions Clear, concise, and detailed Recipe: 2/3 planning & 1/3 writing Don’t repeat the selection criteria; Address the selection criteria Persuade through facts over rhetoric Utilize research and data Ambitious but attainable objectives

Selection Criteria Need for Project25 pts Significance25 pts Quality of Project25 pts Design Quality of Project25 pts Evaluation

Need sets the tone for the proposal Cite % of students failing to meet standards Identify gaps or weaknesses in meeting state standards for your target population inadequate facilities or equipment malnutrition lethargy Need for Project

Significance Demonstrate that the project will: result in a change or improvement in the target population offer new strategies or build on existing proven ones produce outcomes of great importance

Quality of Project Design Link proposed activities to state standards Outline a coherent program Utilize up to date scientifically proven research to support program activities Include ambitious but attainable objectives that are clearly measurable Goals should meet the need of target population Goals should reflect the activities

Quality of Project Evaluation Evaluation tools address the objectives Measure the extent to which the grantees have attained the projected outcomes Ability of the evaluation to provide feedback on project performance Produce quantitative and qualitative data Periodic assessment of progress

Winning Reminders Identify state physical education standards Review program guidelines thoroughly Implement proven researched methods of instructions in project design Address the need in your community Apply, Apply, Apply !

Center for Faith-Based and Community Initiatives Carol M. White Physical Education Program CFDA # F