Public Procurement Uinsinn Finn Galway County Council Roads, Transportation, Marine

What we do Roads Maintenance New Routes Coastal Protection, Flood Relief Schemes

. Direct Labour Force (DLF) Maintenance & Improvements Changing environment, Local Authorities established a direct labour force to provide a local, reliable and skilled labour force Over the past 20 years there has been a major global shift in the role of Government Operational organisation to that of being an enabling institution Waste Management! Past and Present Contracts, Outsourcing, - Opportunities –

Pulled in All Directions Dilemma Balance between “Red Tape” and loosening the shackles on budget holders whilst maintaining accountability and transparency, Gov. Policy – delivery on efficiencies Gov. Policy – Support SME EU Directive Legislation Only one tenderer will be ‘happily ever after’

Quotations <€25,000/€50,000 one quote three quotes six quotes eTenders and Supplygov.ie Tenders - etenders, OJEU Tender Procurement Modes

Invitation to Tender Pre Qualification (PQQ) Tender Document Open Procedure Restricted Procedure Key Tender formats Procurement Modes

Open One stage process open to all interested parties subject to minimum standards / requirements Restricted Two stage process: Candidates are prequalified based on published selection criteria in relation to e.g. Economic & Financial Standing; Technical and/or Professional ability; Quality Assurance Standards; Suitability to pursue professional activity, etc. May include short listing. Candidates are prequalified based on published selection criteria in relation to e.g. Economic & Financial Standing; Technical and/or Professional ability; Quality Assurance Standards; Suitability to pursue professional activity, etc. May include short listing. Prequalified candidates are invited to submit tenders based on the requirements and assessed against the published award criteria Prequalified candidates are invited to submit tenders based on the requirements and assessed against the published award criteria Procurement Modes

Lowest Cost normally subject to compliance with minimum standards / criteria - used for ‘commodity’ type contractsMEAT – most economically advantageous tender Price /Quality 80%/ 20% 20%/80% Review of the Public Works Contracts “in awarding works projects, a greater concentration on quality criteria that are directly linked to the project” Tender evaluation options

Quality Award criteria must be appropriate, proportionate and linked to the subject matter of the contract ability to meet the essential requirements technical merit of the bid aesthetic and functional characteristics environmental characteristics running costs after sales service technical assistance delivery date and delivery period period of completion risk legal South Oxfordshire and Vale of White Horse District Councils approach to promoting equality, diversity and sustainability approach to health and safety management experience

Tender evaluation options Quality Award criteria must be appropriate, proportionate and linked to the subject matter of the contract clearly identifies the essential requirements (needs), along with the highly desirable (discretionary added value) and desirable (wants) By way of example,

Case Study

Quality a) How does your company assess all of the workplace risks? Please provide an example of your company ’ s Risk Assessments, at least three of which must be specific to a similar previous project. b) How are the risks and control measures communicated to employees and other relevant parties? i.e. do you do Toolbox Talks, Method Statement, Briefings, etc. Please provide copies of Toolbox Talks and Method Statements for similar projects. Demonstrate that all project staff have undertaken appropriate Health & Safety Training: In particular with regard to key project specific hazards. Demonstrating that they have access to competent H&S advice. Tender Returns

The following document(s) (or equivalent) must be scanned and attached. Copy of audited accounts for past three (3) years or · Statement of Turnover for past three (3) years · Profit and Loss account (for most recent year of trading) · Balance sheet (for most recent year of trading) · Cash flow statement (for most recent year of trading) · Statement of cash flow forecast for current year Tender Returns

Quality Focus your answers on the questions Cross reference answer to question Can only assess on what is submitted, not on what the assessment board knows -CV for key staff - safety manager Tender Questions/ Tender Returns

. A track record in delivering  Build up references  Health & Safety  Risk management  Quality Management  Tax and Insurances  Insurances  Public liability, Employer’s liability, Professional Indemnity  Certifications  ISO 9001 / OHSAS Tender desirables ?

.  Research the market  Who is the buyer?  What do they value?  Who are the competitors?  How are you different?  Can you partner to be stronger?  Have you got references? What do you need to tender?

Q & A Thank You