E-Procurement Vendor Session Lake Michigan Room Michigan Economic Development Center October 27 th, 2005.

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Presentation transcript:

E-Procurement Vendor Session Lake Michigan Room Michigan Economic Development Center October 27 th, 2005

Today’s Schedule 8:30 AM – Networking & Coffee 9:00 AM – Welcome Lisa Webb Sharpe, Director, Department of Management & Budget Ken Theis, Deputy Director, Department of Information Technology 10:00 AM – Begin Vendor Work Session 12:00 Noon – Break for Lunch 1:00 PM – Resume Work Session 4:00 PM – Wrap Up

Update on E-Procurement Project (Excerpts from Project Work Plan)

Business Need A Statewide E-Procurement system is needed to achieve efficiency, integration of best practices, and realization of overall cost savings throughout the procurement process. Increase business opportunities and streamline bidding processes

Statement of Work Document current state-wide procurement practices & workflows Include external entities to identify improvement opportunities Determine system functional requirements for system purchase Implementation of selected solution

Project Objectives Improved Vendor Registration Capabilities Requisition Initiation through Approval Document & workflow management throughout the proposal Solicitation, Evaluation, Recommendation, Award, and Contract Execution Contract Administration Financial Settlement Integration with and/or replacement of inventory control systems through the requisitioning, approval, receipt and asset management Reporting & Communication

Plans For Today’s Session

Approach Solicit your views on “Doing Business With The State” Capture the Strengths (Good), Weaknesses (Bad) and Nice To Haves for each of the topics listed below Rank your suggestions for inclusion into the state’s RFP

Vendor Interaction Topics

Discussion Topics Vendor Registration & Maintenance of Information: Approaches utilized for registering to do business with the State currently Processes utilized for updating/modifying company information, including changes in address, phone numbers, contact information, etc. Terms and Conditions: Article 2 of the DMB Acquisition Services RFP Template Standard Terms and Conditions Bid Specific Terms and Conditions

Certifications & Representations: Article 3 of the DMB Acquisition Services RFP Template Method for presenting and completing Certifications & Representations Bid Notification: Processes utilized for keeping apprised of opportunities Bid Status: Methods for tracking bid status Discussion Topics

State & Vendor Information Transfer during Solicitation/Contracting Stages Sources/methods for information exchange throughout the procurement cycle Invoicing & Payments Processes utilized for invoicing and payment Formats, content, sending and receiving Discussion Topics