HDM-4 Institutionalization

2 HDM is for decision-support tool; not decision- making Institutionalization process should ensure that outcome is:  sustainable, affordable, appropriate Implementation should achieve:  Independence from external support  System is mainstreamed into regular road management practice Vision and Aims

3 Policy level  Economic Development/Planning Departments; Finance/Treasury/Budget Ministries; IFIs; Dir-General Highways/Infra; Road Fund Board; Transport Planning & Road Management Units Network planning  Director-Gen, Road Board Exec Director, Dept. Treasury/Budget; Dir. Planning, Regional Operations Dir., Road or Pavement Mgt Unit, Road Authority Program Div. Project level  Dir. Planning, Dir. Technical/Design, Feasibility Unit, RMU-PMU-PIU Users & Customers

4 Knowledge Base Models Software RUE SEE RDWE Models Levels of HDM-4 Technology

5 Analysis Tools ProjectProgramStrategy File Converter transfer data to external systems File Converter transfer data to external systems Model libraries can be used in other systems Core Data Vehicle Fleets Road Networks Road Works Projects Programmes Strategies Core Data Vehicle Fleets Road Networks Road Works Projects Programmes Strategies External Systems Databases, PMS, etc. RDWE : Road Deterioration and Works Effects RUE : Road User Effects SEE : Safety, Energy and Environmental Effects PMS : Pavement Management System RDWE : Road Deterioration and Works Effects RUE : Road User Effects SEE : Safety, Energy and Environmental Effects PMS : Pavement Management System RUE SEE RDWE Models Road Network Vehicle Fleet HDM Config. Data Managers Road Works HDM-4 System Architecture

6 Data Collection Database Decision Support Management Information Inventory Condition Structures Traffic Furniture Unit Costs Standards RDBMS (RIMS) Life Cycle Analysis (HDM-4) Standard & Custom Reports Road Management Systems

7 HDM4 External Databases HDM4 File Converter HDM4 Software Link between HDM-4 with RMS Systems

8 Important to have transparency of analysis Life cycle analysis capable of:  Short, Medium & Long term analyses  What-if analysis, Performance indicators Management must understand analysis framework Availability of local technical expertise Default data sets HDM-4 Decision Support System

9 New RMS built around HDM-4 Interface local RMS or DBMS with HDM-4 Incorporate parts of HDM-4 into local RMS or generic RMS (usually VOC, RDWE) Modify local RMS from HDM-4 knowledge base, e.g. improving predictive relationships, adding economic calculations Modes of Implementation

10 Prefer open architecture;  Several applications operating under common platform with shared data  Can substitute and update applications easily Incorporate HDM-4 through an interface; ensure on-going international support and updates Custom-built systems; become outdated rapidly and are expensive to upgrade System Architecture

11 Departmental In-source expertise Out-source monitoring surveys Out-source analysis and program drafting Procurement Options

12 Interruption to establishment, adaptation (reassignment, leadership change, etc.) Slow or lacking updating of IT or HDM s/ware Perception of complexity, reliability, or local validity Risks & Constraints

13 Report high-level information on future projections to stimulate interest and champions Use Performance Indicators like:  Impacts of varying budget levels  return on projects and programs Visits to/from countries with successful implementation Communication & Messages

14 Tailor outputs and messages to key audiences Keep data and reporting practical, affordable and reliable – choose appropriate level of data detail (Information Quality Level) Incorporate into enterprise IT architecture Mainstream analyses and surveys into regular road management processes Utilize international user support opportunities Key Considerations

15 Raise awareness - demos, training, etc. Appraisal of IT and RMS Design enhancement of RM in agency Establish standards for use of HDM-4 by consultants & agency Conduct Calibration Level 1 to get started HDM-4 Implementation Steps