6 th JCC meeting (18 July 2014) 3 rd Year Project Progress Report 1

1. Overall Goal, Project Purpose and Outputs 2 (p1)

3 Figure 1-1. Taskforces at three levels

1. Progress of M&E NPCS Coordination Taskforce Activities M&E NPCS Co-TF meetings have been held regularly so far. M&E Trainings under the management of the NPCS Coordination Taskforce in 1 st half of the 3rd year are: (i)TOT on Facilitation skills and Log-Frame Approach to Planning; (ii)Annual M&E Plan experience sharing workshop; (iii)Statistical Data Analysis Workshop for Impact Evaluation; and (iv)Training in Japan. Field monitoring visit to field survey on two Policy/Program Evaluations was also implemented. In addition, preparation of 3-year rolling M&E plan was successfully completed. 4

5 Annual M&E Plan experience sharing workshop

6 => Total 770 officials are trained by total 30 trainings at three levels (NPCS, Ministries, and Districts) (as of the end of July).

7 => Total 17 field monitoring visits were conducted by the support of SMES2 and total 136 officials joined (NPCS, Ministries, and Districts).

2. Progress of M&E Sector Coordination Taskforce Activities Taskforce Meetings and MDAC meetings were conducted with and by each of the partner ministries in the 1 st half of the third year. M&E training were conducted by each Ministry. MoFALD has conducted trainings in Web-based Reporting System at the central/regional levels through matching fund between their own budget and SMES2. MoAD, MoE, MoFSC and MoPIT conducted their own training based on their own needs. Field monitoring visits were conducted by MoAD, MoPIT and MoE which provided good opportunities to share the information with the district/project stakeholders. Through these activities, the M&E annual plan of the respective ministry is being implemented as scheduled. 8

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3. Progress of M&E District Coordination Taskforce Activities Based on the discussion during the 1 st District Co-TF Meetings, it was decided to conduct a collective workshop on the common issues in March M&E trainings contributed to improve the district-level monitoring activities; to improve the vertical reporting of monitoring results (from District to Ministries and then to NPCS); and to produce resource persons for future trainings and field monitoring visits in pilot districts. After the trainings, the ToT on VDC-Level Reporting System was conducted with a strong initiative of MoFALD, and district trainers (15 DDC officers and 5 VDC secretaries) were trained. Field monitoring on P1 and their own projects were actively conducted at each District. Annual M&E Plan was prepared and implmentd by all five Districts. 11

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4. Progress of Coordination Mechanism JCC meetings and the NPCS Coordination Taskforce meetings have been regularly held so far. Furthermore, NPCS M&E Division worked seriously to revise the Result Based M&E Guidelines and produced “National Monitoring and Evaluation Guidelines”. With SMES2 support, the Nepali version (4,000 copies) and English version (2,000 copies) were printed and distributed governmental-wide as well as nation-wide. In addition, the report, named “Enhancing Evaluation Capacity in Nepal: Proceedings of a Series of Three Meetings”, which included the result of 4th Monitoring and Evaluation Policy Forum (September, 2013), was published and distributed widely(UNDP-SNPMC support). 14

5. Policy and Program Evaluation With the leadership of the M&E NPCS Coordination Taskforce, Third Party Evaluations of the two programs/projects have been conducted in the 3 rd year Commercial Agriculture Development Project (CADP); 2.Participatory Watershed Management and Local Governance Project (PWMLGP)

16 1.Commercial Agriculture Development Project (CADP); 2.Participatory Watershed Management and Local Governance Project (PWMLGP)

7. Other activities JICA Nepal Office hosted the training (“Impact Evaluation & Excel Statistical Analysis”). SMES2 team planned the contents and provided an instructor (Total 23 participants). In addition, SMES2 team attended the meetings of Output 7 Group of LGCDP II regularly and contributed to its discussion. 17

6. Public Relations As for public relations, the Project’s Website has been developed ( and providing key documents; including minutes of meetings (MMs), training materials, training reports and the SMES2 project reports and newsletters. In addition to 5 Newsletters published in 1 st and 2 nd years, 2 more Newsletters have been published in the 3 rd year so far. 18

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SMES2 website updated 22 A ｌｌ minutes, guidelines and reporting formats are available.

Ways Forward Holding regular Taskforce meeting at each level. Conduct 2 more rounds of M&E trainings at each agency. Conduct field monitoring visit at each agency. Review Annual M&E Plan at each agency. Complete third party evaluations Conduct 5 th Policy Forum Conduct Internal Terminal Review 23 The focus in 2 nd half of the 3 rd year are: -Promotion of utilization of M&E results for policy and budget formulation. -Institutionalization (internalization) of each activity of SMES2.

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