November 6, 2012

 Survey and results to date  On going project plans  Lessons Learned:  Information for you:

 Statistics  Survey Results

 Grades in Spring ◦ grades collected  Grades in Summer: ◦ grades collected  Number of errors: 0  Time to “clean” grades reduced from 6 business days to 1 day Data collected 10/11/2012

 Spring 2012 ◦ Total 5388 Sections Submitted ◦ 713 Authorized Graders Designated ◦ 615 Sections Imported  Summer 2012 ◦ Total 966 Sections Submitted ◦ 136 Authorized Graders Designated ◦ 81 Sections Imported Data collected 10/11/2012

 Next Steps  Communication Plan

 Grade Import for Late Submission – new feature for Winter 2013  Preserving In-Progress data to be filed after the deadline – new feature for Winter 2013  Automatic updating of eGrades to reflect records modified in ISIS – currently a manual workaround; expected for Winter 2013  Improvements to Import Interface – improved error messages/new window – Winter 2013

 Registrar’s Office will all instructors assigned to sections, as well as ODAPA, with grading deadlines and links to information pages beginning Fall 2012  1 st on the Thursday prior to the opening of eGrades  2 nd on Monday prior to closing of eGrades, only to those instructors with outstanding sections  Notifications will be sent for all quarters, including Summer

Timely Actions Department Chair Role Issues Uncovered by eGrades Of Concern to EPC

 All sections must have an instructor assigned ◦ Blank will default to department chair in Week 3  When scheduling sections, departments should verify that Instructor PIDs are correct  New Instructors should check their UCSD Business Systems access in advance of the grading cycle  Instructors should designate Authorized Graders as soon as they can be identified

 The Registrar’s Office is clearinghouse for department chair role assignments.  Department Chair role is only provisioned to Senate faculty PPS code  Roles are provisioned by PPS department code, not by subject code. For example the department chair of History oversees all of History, Chinese Studies, Judaic Studies, etc.  Multiple individuals can have Chair role

 eGrades requires the accurate recording of teaching assignments in ISIS  Instructors need access and support for UC San Diego business systems  Use of the X code for Academic Integrity process not well known  The impact of automated processes on grading policy, for example IP sequences and Incomplete grades  Some inconsistent data structures – multiple/wrong PIDs  Instructor refusals and non-conforming practices

Campus Grades Query Access Information Extension Students

 The Campus Grades query provides the same information as the paper quarterly Grades Recorded Report and the monthly Grade Changes Reports. See querylink: campus grades  The query can also provide information about student grades, GPAs, and AIC.  Request Access through DSA ◦ Ask for use of eGrades Querylink report and request secure_stu_grades_prod in the ALTNG:DB2 tab  Simplified version coming soon, announcement will be made through ODAPA.

 Department chairs ◦ Send updates to  Include the name, , employee ID, and department ◦ Departments can request more than one person to be given the role  Continuing access ◦ Instructors can continue to access eGrades after teaching appointments end with SSO ◦ Separated instructors (e.g., retirements) - Have your DSA contact Everett Stauffer x24086 or for access after  Problems occurred when Instructors did not have Single- Sign on set up in advance of accessing egrades ◦ SSO self registration requires an overnight refresh  When scheduling sections, departments should verify instructor PIDs are correct, otherwise Instructors may not be able to access their sections

 eGrades supports Extension student grade reporting only for the initial grade submission  All grade changes must be submitted directly to Extension ◦ Contact: Quang Nguyen at x40424 or by

 Questions?