Jan Wilder California Community Colleges Solution Center Session Number: NA-5 (Northern Conference) SA-4 (Southern Conference)

Originally released in CALBHR 8.4 August 2012 Patch to be posted with enhancements and changes based on early client feedback All changes rolled into CALBHR 8.5 October 2012

Process: Cash Balance Report PVRCBAL Process produces.lis,.log and submission file Form: Cash Balance Report PVACBAL Enables query and audit Table: Cash Balance PVRCBAL Stores reporting records

New Menu Items

Focus Group Participation Additional resources Cash_Balance_Employer_Handbook_2009.pdf SEW_VDF_File_Specification_ pdf CalSTRS Q/A s

Scope Multiple districts (unit) and county (source) codes within a report not supported Only one cash balance deduction code per report Adjustments other than re-issues and re-distributions may require update in PVACBAL per site reporting policy

Employee Domain Does not look to PEBEMPL Criteria: Cash Balance deduction (p_bdca_code) in payroll history for the reporting period The pebempl_calif_pension_ind not used for Cash Balance selection

Reporting Domain PHRHIST PHRDEDN SPRIDEN SPBPERS PTRINST PTRCALN

Process Parameters Fiscal Year Used for: internal recognition and control, along with Report Number Stored in pvrcbal_fiscal_year Report Number Used for: internal recognition and control, along with Report Year Stored in pvrcbal_report_period

Process Parameters From Date Used for determining the payroll history rows to be selected. Rows that have a phrhist_updt_date between the from and to date parameters will be selected To Date Used for determining the payroll history rows to be selected. Rows that have a phrhist_updt_date between the from and to date parameters will be selected.

Process Parameters Pay Schedule Date: Used for: populating the extract file header record value ‘Pay Schedule Date’ with the date for this reporting period Dates supplied to each site by CalSTRS in an annual memo

Process Parameters Create Data Used for: Y - indicates that data should be extracted from the history tables CHANGE in patch and CALBHR 8.5: existing data will be dropped and re-created N - indicates create the report from existing data in pvrcbal

Process Parameters Report Accepted Data Used for: populating the pvrcbal_reported_data column for the report year/number/pidm.

Process Parameters Deduction Code Used for: selection criteria for employee records to include from phrdedn Unit Code Used for: population of the Unit Code in the extract file header record Name of Report Source Used for: population of the Name of Report Source in the extract file header record

Processing steps: Initial run Payroll adjustments? Changes in PVACBAL? Create file Submit file to CalSTRS File rejected by CalSTRS Make corrections Re-create and submit file Final run: populate ‘Report Accepted Data****’

Processing Cannot create a new report on this form Can insert, update and delete existing report data if Reported Data field is null A value populated in the Reported Data field indicates that the report has been submitted to and accepted by CalSTRS Does not support the Extract Data function on the Help menu

New column in pvrpdet (PERS detail table) New column in PVAPERS form New totals displayed in pvrpers.lis file Changes to related database packages, api NO changes to.xml file

21 November 19, 2015

22 November 19, IA9 - OPR transactions can only be Taxed Member Paid, other contribution types cause XML file error 1-140LHYJ - Special compensation overstated Z1 - Re-distributions are being selected when the original even has been reported 1-15HYIBP - PVRPERS fails when multiple adjustment sequences adjust the original event

23 November 19, 2015 PVRDE9C 1-12LC6OZ SDI Wages now reported correctly Originally reported UI wages

24 November 19, B9U8R New parameter: “Report Receivables?” Indicator for whether this report should include receivables. Y - Report is to include STRS deduction codes with deduction type 83 (California STRS Repayment) N - Report will not include STRS deduction codes with deduction type 83

25 November 19, 2015 PDPF496 File generation changes RPE #1-QI86HV Create Output Flat File parameter changed Now when set to Y, the system does not update the records to show as reported New parameter added Final Report parameter allows you to specify whether records are to be updated to show as “reported” (changes the value in PDRF496_REPORT_IND to Y)

26 November 19, 2015 CALBHR 8.5 October 2012 Certifies baseline HR and PC 8.7 Defect Corrections

27 November 19, 2015 CALBHR 8.5 October 2012 Certifies baseline HR and PC 8.7 Defect Corrections Baseline Requirements: General 8.5 HR and PC 8.7

28 November 19, 2015 DE9C XML File Format More defect corrections for STRS, PERS

29 November 19, 2015 Oracle 11G - Forms MIS Pension Reform Changes for STRS and PERS

Jan Wilder California Community Colleges Solution Center Session Number: NA-5 (Northern Conference) SA-4 (Southern Conference)