Western Heights Public Schools February 15, 2013 A District’s Implementation of Cohort-Based Accountability: Tracking Academic Performance and Non-Academic Factors to Inform Decision-making Among Stakeholders

Western Heights Public Schools 28 square miles Located in SW quadrant of Oklahoma City Urban independent school district serving approximately 17,500 patrons (2146 Families)

District Demographics Student Enrollment as of January 2013: 3704 African American % Asian % Hispanic % Caucasian % Native American % Pacific Islander27.7 % Other % Low Socio-Economic % ELL % Special Services % Gifted/Talented % Male % Female %

What is a cohort? –Projected on-time graduation date upon entering the school. Cohort Definition

Establish Student Cohorts to Evaluate Student Performance Over Time All students grade PK-12 assigned cohort upon entry Cohort is not changed, except new cohort assigned for 9 th Grade according to federal guidance for calculating high school graduation rate Federal, State, and Local Cohort is assigned Business Processes

Assigning Cohort

Cohort-Based Reporting Students in cohort 2019 –current 6 th Grade Students Tracking progress 2010 – 2012 –grades 3-5 Year 2009 – only shows 2 students (probably retained) but still in the cohort

Cohort Based Graduation Rate

List of 12 students completing the year (2012) and not graduating. Currently enrolled. (not reflected on report, 6 graduated in Dec.)

Tracking Academic and Non-Academic Factors Role-Based Platform –By District –By School –By Teacher –By Student

Other Academic Factors –Grades on Report Card –Passing state tests Tracking Student Academic Factors

Count of Failing Grades on Report Card Tracking Student Academic Factors

Behavior Profile – School Level –Discipline Incidents –Days missed for Discipline –Daily Attendance Tracking Non-Academic Factors

Set parameters - discipline incidents by student (school level) Tracking Non-Academic Factors

Instructional days missed due to discipline incidents (school level) Tracking Non-Academic Factors

Tracking Attendance – Fall below state average 94.7% Tracking Non-Academic Factors

Daily Attendance Percentage Report Card: Grades Distribution Discipline Incidents Assessments: Taken/Passed College Ready Status Parent Dashboard

Detailed Attendance Information Parent Dashboard

Current Report Card –Grade highlighted red if fall below set criteria (failing in this case) Parent Dashboard

District View: In Progress Tracking Credits: efficient vs. deficient EOI Tests Passed (state requires 4 out of 7) Tracking College Readiness

School View: In Progress Tracking College Readiness

3 rd Grade Promotion Test – SY –School data by teacher New Initiatives

Following cohort of students over time Also building a report to predict how students will score based on district tests New Initiatives

Dr. Mwarumba Mwavita, Director of Center for Educational Research & Evaluation Oklahoma State University Phone: Kimberly Race, Director of Curriculum & Instruction Western Heights Public Schools Phone: Questions and Answers