Word – Lesson 4 Word Lesson 4 Formatting Text Microsoft Office 2007: Introductory 1

Word – Lesson 4 Objectives Change the font. Change the size, color, and style of text. Use different underline styles and font effects. Highlight text. Copy formatting using the Format Painter. 2

Word – Lesson 4 Objectives (continued) Understand styles and apply Quick Styles. Change the theme. Create new Quick Styles. Clear formatting. 3

Word – Lesson 4 Vocabulary Attribute Color palette Font Font effect Font size Font style Format Painter Point Style Theme 4

Word – Lesson 4 Formatting Text Word provides many tools to change the appearance of text. You have used… –The Paste Options button to choose how to format pasted text and the No Spacing and Normal Quick Styles to change paragraph formatting. –The AutoFormat As You Type feature to apply text and paragraph formats. You can also format text directly. To change the format of text, you must first select it. You can also change the format before you start typing, and the text you type will be in the new format. 5

Word – Lesson 4 Changing the Font Designs of type are called fonts. When creating a document, consider what type of impression you want the text to make. To change the font, locate the Font group on the Home tab on the Ribbon. Then scroll to the font of your choice. You can use Live Preview to preview your font. You can apply the font to text that is already typed or to text that is not yet typed. 6

Word – Lesson 4 Changing Font Attributes You can change font attributes, or the way the font looks. Font size –The height of the characters in units called points. Standard text font sizes are 10, 11, and 12 points. Text color –Use the color palette, which is a coordinated set of available colors. To access, click the arrow next to the Font Color button in the Font group on the Home tab. Font style – Apply a style to change the font appearance, such as bold, italic and underline. Underline Style and Color – You can underline with one line, multiple lines, dotted lines, dashed lines, and more. You can also change the color of the underline. 7

Word – Lesson 4 Changing Font Effects Font effects are similar to font styles and can help you enhance or clarify your text. Some font effects are available in the Font group on the Home tab, and others are available in the Font dialog box. Font effects include: Strikethrough, Double strikethrough, Superscript, Subscript, Shadow, Emboss, Engrave, Outline, Small caps, All caps, and Hidden. 8

Word – Lesson 4 Highlighting Text You can highlight text to draw attention to an important part of the document. To highlight text, click the arrow next to the Text Highlight Color button in the Font group on the Home tab. If text is selected, that text will become highlighted. If text is not selected, the pointer changes to a Highlighter pointer with a marker on it. Click the Highlight Color button again, to turn highlighting off. 9

Word – Lesson 4 Copying Formatting You can copy the format of selected text to other text using the Format Painter button. To use the Format Painter command, select the text with the format you want to copy. Click the Format Painter button. Your pointer changes to the Format Painter tool. Drag the tool over the text you want to format. To copy the format to more than one block of text, double-click the Format Painter button, then click again to turn it off. 10

Word – Lesson 4 Understanding Styles A style is a set of formatting options that have been named and saved. Using styles can save time and add consistency to a document. For example, you can apply formatting manually, with Format Painter, to every heading in a research paper. Or, if you used a style, you could apply the style with the click of your mouse to each heading. 11

Word – Lesson 4 Applying Quick Styles Word comes with many built-in Quick Styles. To apply a Quick Style, click a button in the Styles group on the Home tab. More Quick Styles are available in the Quick Styles gallery. You can see a Live Preview of Quick Styles. When the Quick Styles gallery is open, point to a Quick Style to see the effect in a document. 12

Word – Lesson 4 Changing Themes A theme is a coordinated set of fonts, styles, and colors. The theme determines the default font, the heading colors in the Heading Quick styles, and other features. To view themes, click the Page Layout tab. In the Themes group, click the Themes button and choose one of the 20 built-in themes. The definitions of Quick Styles are tied to themes. 13

Word – Lesson 4 Redefining an Existing Quick Style If none of the Quick Styles formats the text the way you want, create your own style. The easiest way is to start with an existing Quick Style and make changes until you are satisfied. To redefine an existing Quick Style, with the formatted text selected, right-click the Quick Style you want to redefine to open a shortcut menu. Once you make your changes, the selected text doesn’t change, but the Quick Style is redefined to match it. The redefined Quick Style is available only in the current document. 14

Word – Lesson 4 Creating a New Quick Style You can also create a brand new Quick Style. The easiest way to do this is to first format text with the font, style, and any other characteristics that you want. To name your style and add it to the Quick Styles gallery, open the Quick Styles gallery, and then click Save Selection as a New Quick Style on the menu at the bottom of the gallery. 15

Word – Lesson 4 Clearing Formatting You can use the Clear Formatting command to clear manual formatting and styles. First, select the text to be cleared. You can then click the Clear Formatting button in the Font group on the Home tab. Or, you can open the Quick Styles gallery, and then click Clear Formatting on the menu at the bottom of the gallery. When you remove a style, the Normal Quick Style is automatically applied. 16

Word – Lesson 4 Summary Fonts are designs of type that can be used to change the appearance of a document. Font size is measured in points. The higher the point size, the larger the characters. Common font styles are bold, italic, and underline. These styles can be applied to any font. You can change the color and style of underlines. The look of text can be changed by changing its color and adding font effects. 17

Word – Lesson 4 Summary (continued) Highlighting can be used to emphasize important text. Use the Format Painter to copy the format and style of blocks of text. Styles are predefined sets of formatting options that save time and add consistency to a document. A theme is a coordinated set of fonts, styles, and colors. When you change the theme, all text that has a Quick Style applied to it, including the Normal Quick Style, changes to the fonts, colors, and styles in the new theme. 18

Word – Lesson 4 Summary (continued) You can create new Quick Styles by redefining existing Quick Styles or by creating an entirely new Quick Style. The Clear Formatting command clears all formatting and styles from selected text. 19