Solutions for Enterprise Wide Procurement Joanne Woytek, Program Manager Webinar LS

Agenda I.SEWP Overview II.Website Overview III.Conclusion 2

Agencies approved by OMB for IT Product/Service GWACs -GSA, NIH, & NASA -Other agencies may have targeted GWAC authority Based on Clinger-Cohen Act Pre-award activities/verifications already performed at basic contract level -e.g. business size and financial responsibility determinations, etc. Open to All Federal Agencies and their Authorized Support Contractors All Federal Agencies have utilized SEWP Government Wide Acquisition Support Government-Wide Acquisition Contracts (GWACs) 3

147 PRIME CONTRACT HOLDERS INCLUDING 120 SMALL BUSINESSES 28 SDVOSB (Service-Disabled Veteran-Owned Small Businesses) 19 HUBZone (Historically Underutilized Business Zones) 11 EDWOSB (Economically-Disadvantaged Woman-Owned Small Businesses) SEWP by the Numbers SEWP V Current Figures… see “SEWP Snapshot” Thousands of Providers including Cisco, Apple, Dell, HP, IBM, NetApp, EMC, APC, VMware, Microsoft, Oracle, etc. Millions of Unique Products & Product Based Services SEWP V began on May 1 st, year contracts (5 year base contract with 5 year option) 4

What can be procured through SEWP? C ONTRACT V EHICLE FOR P URCHASE OF ICT (I NFORMATION AND C OMMUNICATION T ECHNOLOGY ), A UDIO /V ISUAL P RODUCT S OLUTIONS, AND R ELATED S ERVICES  Information Technology & Networking Computer Hardware, Tablets Network Appliances: Routers, Modems, VOIP Storage Security  Software & Cloud Software Virtualization and Cloud Computing XaaS (e.g. SaaS=Storage as a Service)  Mobility & Communications Telecommunication Devices and Monthly Service  Supporting Technology Scanners, Printers, Copiers, Shredders Associated Supplies and Accessories Sensors Health IT (e.g. Fitbit)  AV/Conferencing A/V Equipment and Accessories TVs, Display Monitors, Projectors and Screens  Services Maintenance / Warranty Site Planning / Installation / Cabling Product Based Training Product Based Engineering Services 5

Product Solution Availability Not a traditional searchable catalog Quote Request Tool available online Quotes are verified against contract catalog SEWP is ‘Catalog by Request’ not ‘Request by Catalog’ Items added to contract based on customer requests Contract Holder requests to add products are approved or denied daily On-line contract database of record Dynamic Catalog Market Research Tool (MRT) combines Search and Dynamic Updates to create an RFI Quote Request Tool (QRT) Contact Contract Holders Request for Information (RFI) Methods 6

SEWP V Groups NAICS Code Group A  Full and open Competition NAICS Code Group B(1)  Hub-Zone Set-Aside Group B(2)  Service-Disabled Veteran- Owned Small Business Set- Aside Group C  Small Business Set-Aside Group D  Full and Open Competition All business size designations are represented throughout SEWP V Scope is the same for all Groups RFQ’s can be submitted separately to Group A (which has a different NAICS code) or any combination of Groups B, C and D Alignment of groups ensures proper use of NAICS codes 7

Fair Opportunity – FAR (b) Fair Opportunity MUST BE provided within at least one Contract Group or Set-Aside Does not apply to orders under $3,500 Fair Opportunity applies to any Multi-Award Contract Process for Fair Opportunity (per FAR) is at CO’s Discretion SEWP Quote Request Tool is the only RECOMMENDED method Best Value determination Brand Name and Sole Source Brand Name: Posting in the RFQ of a Justification and Approval (J&A) is required for orders over $25,000 Sole Source: Exceptions and procedures in FAR

Contract Basics  Basic Contracts are on SEWP website including list of incorporated clauses  Delivery Order against existing Contract - Additional Clauses and T’s & C’s may be negotiated at the delivery order level  Agency Specific Policies are easily applied 9

Pricing Contract discount structure Less than GSA Price Manual review Comparison to other contract prices Contract Price Purchases can be consolidated to maximize price discounts Internal competition results in line item discounts Product prices may be negotiated and/or questioned Quoted Price All products All fixed price services Fair and reasonable pricing set at contract level for: Level of effort Labor hours Labor price reasonableness determined by initiator 10

Strategic and Recurring Orders An order awarded for recurring product/service needs, with options to purchase from the same quote/initial order for a defined period of time (not greater than 5 years) Delivery orders can be structured similar to a purchase agreement Fair Opportunity required for initial order Delivery Order With Options (DOWO) Government-Wide/GSS, Agency, or Organization level Pricing obtained through RFQ to provide Fair Opportunity Specialized line items and pricing added to contract Structure and refresh time determined by agency (annually, quarterly) SEWP creates a catalog of accepted items Purchase direct via credit card (optional) Create order form Product Category Catalogs 11

Variable Priced Line Items & Fee  All Line Items on SEWP have a Maximum Catalog Price, except: 3 Variable Priced CLINS CREDIT-Z: For Credits (e.g. trade in) TRAVEL-Z: For Travel in support of in-scope services (must follow GSA Travel pricing and regulations) DELIVERY-Z: For Delivery and Shipping costs  Fee is now incorporated in the product price 12

Procurement Lifecycle Pre-Order Support Review Requirements when scope is uncertain Assistance on SEWP Processes including step-by-step walk through Online Quote Request Tool Order Processing Review, process and forward orders and mods Orders/Mods must be sent to SEWP Program Management Office (PMO) via by Government All orders verified by PMO prior to forwarding to Contract Holder Obtaining quotes through the Quote Request Tool will expedite order processing Reconcile and track orders through completion Post-Order Support Process and post order status data Assist with problem resolution 13

Post-Award Guidance SEWP Program Office does not supply award informationQuote Request Tool includes an optional Award Notification function From FAR Part : A LL O RDERS Fair Opportunity issues may be referred to an Ombudsman O RDER LESS THAN $5 M ILLION Post-award debriefs and award notification are at the Issuing Agency’s discretion O RDERS OF $5 M ILLION OR MORE Post-award debriefs shall be provided Contracting Officer shall notify unsuccessful bidders P ROTESTS Orders under $10 M only protestable for out of scope requirements or ordering outside the contract period of performance Orders over $10 M may be protested (FAR ) 14

SEWP Customer Service Contacts Webwww.sewp.nasa.gov 24x7x365 Get responses within 1 business day Helpline Mon–Fri, 7:30 AM–6:00 PM ET Fax Fax orders orders Mail10210 Greenbelt Road, Suite 200, Greenbelt, MD Find Us NASA SEWP Follow Group: NASA SEWP GWAC 15

Civil Servant Management Team* Program Manager / COR Joanne Woytek Deputy Program Manager Darlene Coen *Questions are best sent to for fastest assistance 16

SEWP Website Overview I. Frequently Asked Questions (FAQ) II. Contract Information III. Points of Contact IV. Program Performance Page V. Agency Specific Pages VI. Tools Review “Easy as Duck Soup” 17 - Marx Brothers