22 Irwin/Mcgraw-Hill © The McGraw-Hill Companies, Inc., 2000 Information Technology for Human Resources

2-2 Irwin/McGraw-Hill © The McGraw-Hill Companies, Inc., 2000 Types of Internet Resources Conversational resources Conversational resources Reference resources Reference resources

2-3 Irwin/McGraw-Hill © The McGraw-Hill Companies, Inc., 2000 Internet and Intranet Internet - the world’s largest computer network enabling users to do such things as send messages and transfer files Internet - the world’s largest computer network enabling users to do such things as send messages and transfer files Intranet - a private network that uses Internet software and standards Intranet - a private network that uses Internet software and standards

2-4 Irwin/McGraw-Hill © The McGraw-Hill Companies, Inc., 2000 Human Resource Information System HRIS - a database system that contains all relevant human resource information and provides facilities for maintaining and accessing these data. HRIS - a database system that contains all relevant human resource information and provides facilities for maintaining and accessing these data.

2-5 Irwin/McGraw-Hill © The McGraw-Hill Companies, Inc., 2000 Some uses of an HRIS clerical applications clerical applications applicant search expenditures applicant search expenditures risk management risk management training management and experiences training management and experiences financial planning financial planning succession analysis and planning succession analysis and planning regulation compliance regulation compliance

2-6 Irwin/McGraw-Hill © The McGraw-Hill Companies, Inc., 2000 Output Function of an HRIS Selecting a population segment for further evaluation based on selected criteria Selecting a population segment for further evaluation based on selected criteria Performing calculations on the selected population Performing calculations on the selected population Providing a report on the selected population Providing a report on the selected population

2-7 Irwin/McGraw-Hill © The McGraw-Hill Companies, Inc., 2000 Some Issues To Evaluate an HRIS Compare the time spent on data entry to the benefits of the reports generated Compare the time spent on data entry to the benefits of the reports generated Compare the system’s response time for data entry and inquiry Compare the system’s response time for data entry and inquiry Examine the system’s capabilities Examine the system’s capabilities Is it an interfaced or integrated payroll system Is it an interfaced or integrated payroll system Does the system generate the proper type of information Does the system generate the proper type of information

2-8 Irwin/McGraw-Hill © The McGraw-Hill Companies, Inc., 2000 Data Security Issues Investigate, evaluate, and train employees on security issues Investigate, evaluate, and train employees on security issues Develop a code of conduct Develop a code of conduct Require nondisclosure agreements Require nondisclosure agreements Encrypt confidential files Encrypt confidential files Adopt a team-oriented approach Adopt a team-oriented approach Use low-tech security devices too Use low-tech security devices too