1. HRIS( Human Resource Information System)

2. Human Resource Information Systems
An integrated system of hardware, software, and databases designed to provide information used in HR decision making.
The Human Resource Information System (HRIS) is a software or online solution for the data entry, data tracking, and data information needs of the Human Resources, payroll, management, and accounting functions within a business.
Normally packaged as a data base, hundreds of companies sell some form of HRIS and every HRIS has different capabilities. HRIS is based on the capabilities that is needed by a company.

3. Conti…
Typically, the better The Human Resource Information Systems (HRIS) provide overall:
Management of all employee information.
Reporting and analysis of employee information.
Company-related documents such as employee handbooks and safety guidelines.
Benefits administration including enrollment, status changes, and personal information updating.
Complete integration with payroll and other company financial software and accounting systems.
Applicant tracking and resume management.

4. Conti… The HRIS that most effectively serves companies tracks:
attendance
pay raises and history,
pay grades and positions held,
performance development plans,
training received,
disciplinary action received,
personal employee information, and occasionally,
management and key employee succession plans,
high potential employee identification, and
applicant tracking, interviewing, and selection.

5. Human resource intelligence
HRIS Model
Output
subsystems
Input
subsystems
Work force
planning
subsystem
Data Information
Accounting
information
system
Recruiting
subsystem
Internal
sources
Human
resources
research
system
Work force
management
subsystem
Users
HRIS
Database
Environmental
sources
Compensation
Subsystem
Human resource intelligence
subsystem
Benefits
subsystem
Environmental
reporting
subsystem 9

6. Accounting Information Subsystem
Two main types of data
1. Personnel -- name, birth date, sex, marital status, education, skills, etc.
2. Accounting -- hourly rate or monthly salary, taxes, insurance deductions, etc. 10

7. Human Resources Research Subsystem
Examples:
Job analyses and evaluations
Succession studies
Grievance studies
This research can generate new data for the database (job analyses)
And it can use existing database contents (succession studies) 11

8. Human Resources Intelligence Subsystem
HR has the responsibility for interfacing with the most environmental elements of any functional area.
Government -- stay current on legislation. File reports.
Suppliers -- employment services
Labor unions, local community, competitors -- sources of employees. 12

9. Environmental Human Resources Databases
Executive search firm databases
University databases
Employment agency databases
Public access databases
Corporate job banks 13

10. Work Force Planning Subsystem
Enable manager to identify future personnel needs
Organization charting
Salary forecasting
Job analysis/evaluation
Planning
Work force modeling 20

11. Recruiting Subsystem
Applicant tracking
Internal search 22

12. Work Force Management Subsystem
Performance appraisal
Training
Position control -- ensuring that headcount does not exceed budgeted limits.
Relocation
Skills/competency
Succession
Disciplinary 24

13. Compensation Subsystem
Most systems in use
Merit increases
Payroll
Executive compensation
Bonus incentives
Attendance 26

14. Benefits Subsystem Defined contribution Defined benefits
Benefit statements
Flexible benefits
Stock purchase
Claims processing 28

15. Environmental Reporting Subsystem
Reporting firm’s personnel policies and practices to the government
Union increases
Health records
Toxic substance
Grievances 30

16. Designing and Implementing an HRIS
HRIS Design Issues
What information available and what is information needed?
To what uses will the information be put?
What output format compatibility with other systems is required?
Who will be allowed to access to the information?
When and how often will the information be needed?

17. Accessing the HRIS Intranet Extranet Web-based HRIS Uses
An organizational (internal) network that operates over the Internet.
Extranet
An Internet-linked network that allows employees access to information provided by external entities.
Web-based HRIS Uses
Bulletin boards
Data access
Employee self-service
Extended linkage

18. Benefits and Uses of HRIS
Benefits of HRIS
Administrative and operational efficiency in compiling HR data
Availability of data for effective HR strategic planning
Uses of HRIS
Automation of payroll and benefit activities
EEO/affirmative action tracking

19. Uses of an (HRIS)
Figure 2–12