Electronic Resource Management: a Vended Approach Tony Harvell Head of Acquisitions UCSD Libraries

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Presentation transcript:

Electronic Resource Management: a Vended Approach Tony Harvell Head of Acquisitions UCSD Libraries

Background of UCSD Libraries Subscribe to over 400 paid “electronic resources” (including e-journal packages, aggregators, databases, CD-ROMs) About 60% are purchased consortially through California Digital Library Innovative Interfaces user since 1987 Full-level cataloging done on nearly all e- journals (both for UCSD and the CDL)

Need to better manage e-resources Shift to e-only journal access (over 8,000 paid e-journals) E-resource budget share continues to grow (in excess of 15% currently) Need to track resources from trial through licensing negotiation and payment ILS had no means monitoring all activities so many separate files were being maintained, many in paper

Considerations Identified all potential users of an ERMS Identified the potential uses of the system Examined amount of human resources and computer resources needed to develop and maintain the system Is system scaleable and sustainable? Is financial support available for future developments and enhancements?

Options available Develop system in-house Costs prohibitive IT staff unavailable Adopt (purchase?) system from another library UCLA Purchase a vended system

Vendor solution Innovative Interfaces Electronic Resources Management was in development at this time Our library has historically been a “beta test” library for other III products We believed it would require little or no local programming or development We hoped it would be fully integrated into our existing ILS

Implementation Installation in October 2003 WebEx training from III Working Group created to evaluate product, provide feedback to III, and develop local standards for implementation Participate in e-discussion list and conference calls with other users

Positive experiences Uses same platform as our existing Web- based technical services components Can build database using existing records for orders and holdings Offers quite a bit of local customization ability and locally defined fields and labels Generally follows the Digital Library Foundation’s ERMI standards and practices

Challenges Because it is in beta, there is no documentation and “kinks” are continuously being worked out System architecture may require us to rethink how we currently catalog electronic resources OPAC display is currently being developed, so we may have to redesign OPAC screens Not clear as to how it can be used to develop our e-resources portal (SAGE) which includes both licensed and open-access resources

Future directions Experiment with E-holdings loads Work with public services staff to redesign OPAC displays to incorporate ERM data Develop resource records that monitor vendor performance and track usage statistics Possible adoption for consortial use by UC libraries?