Kuali Financial Systems November, 2006 Tucson

Context Continuity Construct Kuali Financial Systems (KFS)

MySQL; Ingres; Postgres FreeBSD;Linux; Why Would a Trend Stop Short? MVS, Solaris, DEC, XP DB2, Oracle, SQLServer Apache; Tomcat; Zope WebSphere; BEA; Oracle Moodle; Sakai; Kuali SAP; PSFT/Oracle; SCT; Blackboard ??? Historical Trends with Open Source Operating Systems DBMS Web/Application Servers Applications

IU FIS Current Release: 47.1July 15, 2006 How many of these 47 releases were ‘disruptive’? -shut down of system for extended period (> few hours) -major expense to campus (technical or functional) -major business process changes forced by software -significant retraining of users -etc. 2!!! Release 1:July 1, 1994 Release 27:June 10, 2000

Huh? Loose Coupling Decomposed (Non-Monolithic) Software Suites Best of Breed ‘Services’ Non-Proprietary Software Solutions ?? Value Propo$ition$ ??

“Community source describes a model for the purposeful coordinating of work in a community. It is based on many of the principles of open source development efforts, but community source efforts rely more explicitly on defined roles, responsibilities, and funded commitments by community members than some open source development models.” …. from Community Source Projects Context

“Community source describes a model for the purposeful coordinating of work in a community. It is based on many of the principles of open source development efforts, but community source efforts rely more explicitly on defined roles, responsibilities, and funded commitments by community members than some open source development models.” …. from Community Source Projects Context

KFS Community Source Comprehensive –Any Carnegie Class institution; Community College to R1 –e.g. Indiana University 2 R1 campuses 6 smaller campuses Internal Controls Context

KFS Founding Partners Started with Six Institutional Founding Partners NACUBO and The rSmart Group are Founding Partners On 7/8/06, a new Investing Partner joined Context

Phase I Chart of Accounts General Ledger Accounting e-Docs Disbursement Voucher On-line balance inquiries Kuali Enterprise Workflow (KEW) Basic reports Phase II Labor Distribution Budget Construction Contracts & Grants (pre and post award) Capital Assets Accounts Receivable FDRS (Decision Support)* Purchasing Accounts Payable Endowment IU infrastructure elements that are also available: Portal Framework* IUIE (Decision Support)* *Optional Proposed KFS Scope Construct

What’s not Included? Applications where each institution may have very specific policies and needs or an existing solution: –Decision Support Environment –Security Structure –Cash Disbursement Configuration, i.e. “Check writers” Construct

What is it all about? New System Design ? Existing Financial System Refactor The Technology Limited Enhancements Defined by Functional Council Construct

KFS Features Modular Design Scalability Distributed Access Flexible Chart of Accounts Robust Workflow Engine Construct

Modular Design E-Forms KFS ‘Transaction Engine’ --Workflow; Portal Chart of Accounts - General Ledger Reports Data Decision Support System and adhoc Queries and Reports “External” feeds Payroll Students Receivable Physical Plant Library fines etc. Construct

Modular Design Clean “handshakes” between modules Can implement some or all of the modules –Capital Assets module may be more than is needed for schools with limited research activity –The Endowment module may be attractive for schools running other financial systems Construct

Scalability No limit to the number of –Users –Accounts –Data values –Transactions –Custom Attributes e.g. IU campuses Construct

Distributed Access Department personnel initiate transactions from their desktop web browser – the software is not installed on their machines Initiator receives immediate feedback on the validity of the transaction – both valid data and compliance with business rules Past transactions can be retrieved and reversed or “templated” Transaction data can up uploaded from spreadsheets Construct

Benefits for a Controller/CFO Chart of Accounts is custom made for higher education –Function Codes –Fund Groups –Restriction status Includes functionality missing in many vended packages: –Encumbrances –Carry forwards and reversions –Special attributes/functionality for programs and appropriations –Fiscal year to date and project year to date balances System is scaleable for the level of complexity required by individual institutions Construct

Workflow allows for individual school/department/campus set up for approvals/fyi Business rule configuration allows for enhanced internal controls KFS product will include tools for effective financial management –Template of core financial policies –Training Series module for fiscal officers Benefits for a Controller/CFO cont’d Construct

Governance KFS Board –Voting member from each Institution –NACUBO and r-smart –Chair from Indiana –Extended Board Project Manager –Developers from each Institution Functional Council –Members from each Institution –NACUBO and The r-Smart Group –Subcommittees Continuity

Kuali Foundation –Ongoing governance –Supports other Kuali initiatives Kuali Partners Program ( –Membership based –Commercial Affiliates Governance/cont’d Continuity

KFS Next Steps Phase II a and b CA’s…possible implementers KFS “Test Drive” – Continuity

Questions?