Basic Application Software Chapter 3 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved. 3-1

Discuss common features of most software applications. Discuss word processors and word processing features. Describe spreadsheets and spreadsheet features. Discuss database management systems and database management features. Competencies (Page 1 of 2) 3-2 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Describe presentation graphics and presentation graphics features. Discuss integrated packages. Discuss software suites and the different types of suites. Competencies (Page 2 of 2) 3-3 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Not long ago, trained specialists were required to perform many of the operations you can now do with a microcomputer. A microcomputer can be an electric tool. Competent end users need to understand the capabilities of basic application software including: – Word processors –Spreadsheets –Database management systems –Presentation programs Introduction 3-4 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Application Software 3-5 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved. Application software is end user software that is used to accomplish a variety of tasks Two categories –Basic applications (focus of this chapter)Basic applications –Specialized applicationsSpecialized applications

Basic applications are also called general- purpose Common types –Word processors –Spreadsheets –Database management systems –Presentation graphics Basic Applications 3-6 Return Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Also known as special-purpose applications Includes thousands of other programs more narrowly focused on specific disciplines and occupations Best known –Graphic programs –Audio and video editors –Multimedia creation programs –Web authoring –Virtual reality programs Specialized Applications 3-7 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Graphical User Interface (GUI) Icons Windows Menus Toolbars Common Features 3-8 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Quick access to commonly used commands Contain buttons that provide shortcuts Examples –Standard Toolbar –Speech Recognition Toolbars 3-9 Standard  Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Newest version of Microsoft Office New Interface –Ribbons –Contextual Tabs –Galleries Microsoft Office Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Allows your voice to control application software For best results, use your voice and mouse or keyboard –Train the software –Control a program –Dictate a document Making IT Work for You Speech Recognition 3-11 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Used to create text-based documents –Memos, letters, and faxes –Newsletters, manuals, and brochures Word processing programs –Microsoft Word –Corel WordPerfect –Apple Pages Word Processors 3-12 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Word Processor Features 3-13 Word Wrap Editing –Thesaurus –Find and Replace –Spelling and grammar checkers Formatting –Font and font sizing –Character effects –Bulleted and numbered lists Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Word Processor Case 3-14 Creating a Flyer Creating a ReportCreating a Report Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Creating a Flyer 3-15 Return Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Creating a Report 3-16 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Programs that manipulate numeric data Spreadsheet programs –Microsoft Excel –Corel Quattro Pro –Apple iWork's Numbers Spreadsheets 3-17 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Workbook files Worksheet or spreadsheet or sheet Formulas Functions Analytical graphs or charts What-if Analysis Spreadsheet Features 3-18 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Creating a Sales ForecastCreating a Sales Forecast Creating a Chart Analyzing Your Data Spreadsheet Case 3-19 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Creating a Sales Forecast 3-20 Return Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Creating a Chart 3-21 Return Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Analyzing Your Data 3-22 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

A collection of related data Sets up a structure for data storage Database programs –Microsoft Access –Corel Paradox –Lotus Approach Database Management Systems (DBMS) 3-23 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Relational Tables –Records –Fields Record sorting Queries Forms Reports Database Features 3-24 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Creating a DatabaseCreating a Database Creating a QueryCreating a Query Database Case 3-25 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Creating a Database 3-26 Return Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Creating a Query 3-27 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Programs that create visually interesting presentations Presentation programs –Microsoft PowerPoint –Corel Presentations –Lotus Freelance Graphics Presentation Graphics 3-28 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Slides AutoContent wizard Design templates Master slide Presentation Graphics Features 3-29 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Creating a Presentation Updating a Presentation Presentation Graphics Case 3-30 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Creating a Presentation 3-31 Return Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

A single program that provides the functionality of several widely used programs –Popular with many home users –Classified as personal or home software Advantages are cost and simplicity Disadvantages are limited functions The most widely used package is Microsoft Works Integrated Packages 3-32 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.

Collection of separate application programs sold as a group Four types of suites –Productivity suite or Office Software Suite –Alternative office suite –Specialized suite –Utility suite Software Suites 3-33 Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.