Administration Update Nicola Webb Hertfordshire County Council Hertfordshire County Council HERTFORDSHIRE PENSION FUND

Items to Cover  Reporting on Administration  Administration Strategy  Pension Administration Contract  Collection of Data  Communication & Contacts

Reporting on Administration  Quarterly to Investment Committee  Pension Fund Statistics  Key processes & performance data  Key activities  HCC, Serco & Employers

Reporting on Administration  Pension Fund Statistics February 2010 Active Members28,442 Deferred Beneficiaries23,873 Pensioners19,866 Employers169

Reporting on Administration  Key processes & performance data  HCC - employers admission18 -employers terminating4  Serco-key processes per month1,948  Employers - paying contributions late9

Administration Strategy  What is an administration strategy?  LGPS regulations definition  Clear responsibilities  Promote good working relations

Administration Strategy  Preparation & Consultation  Circulated draft in October 2009  23 responses  Changes made to draft  Final approved by Investment Committee

Administration Strategy  Implementation Strategy  Effective 1 st January 2010  Working with employers  Monitoring via Investment Committee and Annual Report

Pensions Administration Contract  HCC’s managed service contract ends 31 st March 2011  Separate tender process for pensions  Project team  HCC Officers  Bob Jewell, Welwyn Hatfield Borough Council  Support from Hymans Roberson

Pensions Administration Contract  Timeline  February 2010OJEU notice  March 2010PQQs returned  April 2010Tender documents to be issued  Summer 2010Evaluation of tenders  1 st October 2010Provider appointed  October to MarchTransition period  1 st April 2011New contract commences

Collection of Data  Shortened timescales  By 30 th April 2010  Government requirement  Support  Spreadsheet ed to employers  Workshops

Communication & Contacts  Quarterly newsletters  March, June, September and December  Contacts    Website