FY 2013 Part B FOA Announcement Number: HRSA October 23, 2012 Ryan White Part B Technical Assistance Webinar HIV/AIDS Bureau Division of State HIV/AIDS Programs

Presenters Heather Hauck Director, Division of State HIV/AIDS Programs Marcus Jackson Project Officer, Western Services Branch Chair, FY 2013 Part B FOA Workgroup Moderator Glenn Clark Project Officer, Southern Services Branch

Agenda HRSA/HAB Program Announcements Question & Answer Session Overview of FOA FY 2013 Funding Application Details What’s New This Year? Matching Submission Requirements How to Submit Review of Grantee Questions Question & Answer Session

HRSA/HAB Announcements

HRSA HAB Announcements PO Assignments & DSHAP Vacancies Division of Grants Management Operations (DGMO) ADAP ERF (X09) Update Continuing Resolution FY 2013 Sequestration Recent Guidances: Restricted Draw Down Exemption to Annual Site Visits Prevention conferences All Grantee Meeting Updates Reauthorization

Question & Answer Session HRSA/HAB Announcements

OVERVIEW OF FOA

Expected Funding in FY 2013 $1.3 Billion Approximately 59 Awards Formula Awards based ONLY on name-based data Anticipated Awards will be announced prior to April 1, 2013

Application Details Deadline January 4, page limit (abstract, project & budget narrative, attachments, letters of support) Standard forms are NOT included

New This Year! Unmet Need Outcomes EIIHA evaluation CQM WICY Waiver (Attachment 9) Attachment 6 Unmet need framework Paper Reduction Act Use of Ryan White Funds & HIV Testing Name-based data Estimated Carryover Request

Awards & Match Information Include as Attachment 11 Does State have a limit? Is State Applying for ADAP Supplemental? Is the State declining MAI Funds? Is the State requesting 75/25 Waiver? New This Year!

Submission Requirements Electronic submission via grants.gov Authorized Organization Rep (AOR) Format, Font, Page Restrictions

Review of Grantee Questions Marcus Jackson Project Officer, Western Services Branch Chair, FY 2013 Part B FOA Workgroup

Question #1 QUESTION: For the Epidemiology and Unmet Needs sections, will it be sufficient to write “See Attachment” (4 and 6, respectively) in the body of the main narrative? ANSWER: Yes, referring to the attachments is sufficient.

Question #2 QUESTION: On page 31, under 6(a)(1)(b)(iv) asks for CQM performance measures for outpatient ambulatory and medical case management only. Previously, this narrative included all core medical services. Is that a mistake? ANSWER: What is listed in the FOA is not a mistake. The FY13 FOA asks that you provide a narrative description of your CQM program processes and activities that includes “specific performance measures that are being monitored by service category for outpatient/ambulatory health services and medical case management”. The narrative need only include these two service categories, not all core services. Please note that you are still required on your Implementation Plan to select a minimum of 2 objectives and list planned client level outcomes/indicators for each service category (see page 49).

Question #3 QUESTION: On page 15, is the request for biographical sketches a mistake? If biographical sketches are required will they count toward the page limit? ANSWER: Only include biographical sketches for NEW staff. Yes, they do count toward the page limit.

Question #4 QUESTION: Will you be going over the two additional pieces to the Part B grant this year? Particularly in the addition of the ERF? ANSWER: We are hopeful that we will be able to provide information regarding the ADAP ERF process at the AGM although there may not be information about the budget appropriation at that time.

Question #5 QUESTION: Within the unmet need section, p. 20; 3. ii - What is meant by "Continuum of Care activities" and how would that differ from what is being asked for in 3. iii "collaboration with Ryan White and non Ryan White entities“? ANSWER: 1)Unmet Need Continuum of Care activities include activities that address the engagement, retention, and maintenance of clients in HIV care along the spectrum of HIV care as the figure below indicates. 2)Collaboration with Ryan White and non-Ryan White funded entities includes describing activities with Ryan White Parts A, C, D, and F, HIV Prevention and other CDC funded programs, SAMSHA and other public or private funded agencies/organizations.

Continuum of Care Health Resources and Services Administration (HRSA) continuum of HIV care, describing the spectrum of engagement in HIV care. Adapted from Eldred et al [3].3

Question & Answer Session

Responses: Q & A Session QUESTION (Steve Bailey): New Implementation Plan – We were told previously that each separate category should be represented by a full page including allocation of funds, objectives, units of service, number of clients served and outcomes/indicators. This will increase the number of pages of the implementation table. This will take my Implementation pages from 5 to 16 pages. Is this HRSA’s intent? ANSWER: The Implementation Plan should be completed as described within the FOA. The guidance given to you by your Project Officer is related to the Implementation Plan in your Program Terms Report.

QUESTION (Steve Bailey): Implementation Plan Requirement – Please confirm the format of MAI Implementation plan since separate formats have been requested. Which format should be used? Do we still use old templates or merge the MAI tables into standard implementation plan? ANSWER: The format has not changed. For purposes of the grant application, grantees should use the same format as last year. The guidance given to you by your Project Officer is related to the Implementation Plan in your Program Terms Report.

QUESTION (Steve Bailey): On page 38 of the FOA it asks that States that implemented wait lists in FY 2012 to fill out this section. We eliminated our wait list in first half of grant year. Is this section for those that still have one in existence? ANSWER: This section of the FOA should only be completed by programs that have implemented a NEW ADAP waiting list in FY2012.

QUESTION (Annette Rockwell): Regarding the “Awards and match information” to be submitted in Attachment 11. If our response is “no” for each of these questions, do we still have to complete this section? ANSWER: Yes. Please answer each question and provide your responses as Attachment 11.

QUESTION (Linda Kasebier) On page 28 of the guidance item 4.c. 2 asks to describe coordination with RW PART B counterpart. Should that be RW Part A? ANSWER: Yes - it includes Ryan White Parts A-F.

QUESTION (Shawn Carney): Is the page limit 80 or 90 pages? The FOA says 80? ANSWER: In reference to the page limit requirement as stated in the FOA, the application page limit is 80- pages.

QUESTION (Katherine E. Shumate): Will these slides be available for reference following the webinar? ANSWER: The audio and PowerPoint presentation will be made available via the Target Center.

Tips for Writing Application HRSA Technical Assistance Webpage ex.html

Agency Contacts Karen Mayo Grants Management Specialist (301) Heather Hauck Director, DSHAP (301)